Administrative Coordinator for Facilities Management

Delaware Technical Community College

Wilmington (DE)

On-site

USD 38,000 - 47,000

Full time

2 days ago

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Job summary

Delaware Technical Community College is seeking an Administrative Coordinator for Facilities Management to provide executive support to the Director of Campus Facilities. This temporary full-time role manages calendars, processes work orders, and assists with bookkeeping and invoicing within the Business Services Division.

The incumbent will coordinate a range of tasks, interact with deans, staff, and external partners, and ensure efficient office operations and records management across the

Qualifications

Associate degree or equivalent with four years of admin support experience.
Experience handling office management and coordination tasks for a facilities/division.
Strong communication and organizational skills required.

Responsibilities

Plan and coordinate office support to relieve the Director of Campus Facilities.
Maintain daily calendar, order supplies, schedule meetings, and record minutes.
Process work orders and manage invoicing to support the Accountant II.

Skills

Administrative support

Office management

Communication

Calendar management

Education

Associate degree

Tools

Spreadsheet software

Database management

Word processing software

Job description

Administrative Coordinator for Facilities Management

Position Title Administrative Coordinator for Facilities Management

Position Number

Position Number 00056438

Position Type

Position Type Temporary Full-Time < 9 Months

Hiring Location

Contact Phone Number

Contact Phone Number 302-573-5469

Contact Email Address

Contact Email Address w-jobs@dtcc.edu

Work Location

Position Specific Details

The incumbent in this position will provide administrative support for the director facilities at the George campus. The incumbent may support additional administrative tasks within the Facilities Division. This position is a temporary full-time, greater than nine months position.

Salary $42,429

Classification Information

Classification Title

Classification Title Administrative Coordinator for Facilities Management

Job Code

Job Code 4101 (FT), 4601 (PT)

FLSA

FLSA Non-Exempt

Position Pay Grade

Position Pay Grade B/C 10

Position Type

Position Type Full-Time

Summary Statement

An incumbent is responsible for providing office management for the Facilities division and for providing administrative support to the Director of Campus Facilities, including being responsible for ensuring that work orders from the School Dude system and internal requests are processed efficiently and managed through the appropriate facilities maintenance staff. In addition, the incumbent will perform basic bookkeeping duties and invoicing as required to assist the Business Services Division’s Accountant II.

Nature and Scope

An incumbent reports to the Director of Campus Facilities and may supervise subordinate personnel. The incumbent provides administrative support, coordinates a variety of tasks and provides bookkeeping support to the Accountant II. The incumbent works closely with Deans, Directors, faculty, staff, students, the public, and private organizations.

Principal Accountabilities

1. Plans, coordinates, and directs office support activities to relieve the Director of Campus Facilities of day-to-day administrative details. Maintains the Director’s daily calendar, orders supplies for the division, schedules meetings, and takes minutes for all facilities management construction meetings.
2. Researches, analyzes, and makes recommendations regarding operating practices and procedures, including workflow, recordkeeping, performance standards, equipment and supply utilization, to ensure smooth and efficient office operations.
3. Performs basic bookkeeping and invoicing to assist the Accountant II and manages the work order database which initiates and tracks work orders and maintains inventory records as well as tracks energy usage.
4. Compiles and evaluates data for studies, reports, surveys and/or grants to provide accurate information and recommendations for improvements, modifications, and/or compliance with policies and procedures.
5. Provides guidance and consultation to officials, employees, and the public on applicable policies, procedures, and regulations relative to facilities management.
6. Acts as a liaison between supervisor and various administrators, and between the college and state/federal agency officials, local groups and organizations, and the public.
7. Performs other related duties as required.

Knowledge Skills and Abilities

Knowledge of supervisory and administrative principles and procedures.

Knowledge of principles and practices of funding, payroll, personnel, and purchasing.

Knowledge of spreadsheet, database management, and word processing software.

Skill in communications.

Excellent interpersonal, communication, decision making, critical thinking, and organizational skills.

Minimum Qualifications

Associate degree in a relevant field and four (4) years of administrative support experience; or other equivalent combination of education and experience.

Posting Number

Posting Number REG5128PO

Number of Vacancies

Desired Start Date

Desired Start Date 08/31/2026

Position End Date (if temporary)

Open Date

Open Date 07/28/2026

Close Date

Close Date 08/18/2026

Open Until Filled No

Supplemental Questions