Administrative Coordinator | ERP Project & Operations Support

Creative Financial Staffing, LLC; Portland (OR); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Comprehensive benefits package

Professional growth

Job summary

Creative Financial Staffing, LLC is seeking an Administrative Coordinator to support leadership and help run daily operations in NE Portland, OR. This onsite role blends executive support, project coordination, and process improvement to drive efficiency.

You'll manage calendars, prepare reports and materials, coordinate communications across departments, and contribute to ERP-related document cleanup and workflow enhancements during a major implementation.

Qualifications

• Strong administrative, office coordination, or executive support experience.
• Excellent organizational skills with ability to manage multiple priorities and deadlines.
• Professional communication with leadership and cross-functional teams.
• Self-motivated, detail-oriented, and adaptable in a fast-paced environment.
• Experience with document management, data entry, or process improvement is a plus.

Responsibilities

• Provide administrative and office support to department leadership and executive staff.
• Manage calendars, schedule meetings, and coordinate communications across multiple departments.
• Prepare reports, presentations, meeting materials, and leadership packets.
• Create purchase orders and assist with vendor communications, quote requests, and follow-up.
• Maintain organized electronic and physical filing systems, including document scanning and record retention.
• Support database organization, document cleanup, and workflow improvements related to ERP implementation efforts.
• Track project timelines, documentation, and action items to ensure priorities stay on schedule.
• Assist with general administrative functions, records maintenance, and internal coordination.
• Help establish and improve processes that promote operational efficiency and organization.

Skills

Administrative support

Calendar management

Organizational skills

Communication

Process improvement

Tools

ERP systems

Microsoft Office

Job description

Creative Financial Staffing, LLC is seeking an Administrative Coordinator to support leadership and help run daily operations in NE Portland, OR. This onsite role blends executive support, project coordination, and process improvement to drive efficiency.

You'll manage calendars, prepare reports and materials, coordinate communications across departments, and contribute to ERP-related document cleanup and workflow enhancements during a major implementation.