Administrative Coordinator

Creative Financial Staffing, LLC; Portland (OR); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

Comprehensive benefits package

Professional growth

Job summary

Creative Financial Staffing, LLC is seeking an Administrative Coordinator to support leadership and help run daily operations in NE Portland, OR. This onsite role blends executive support, project coordination, and process improvement to drive efficiency.

You'll manage calendars, prepare reports and materials, coordinate communications across departments, and contribute to ERP-related document cleanup and workflow enhancements during a major implementation.

Qualifications

• Strong administrative, office coordination, or executive support experience.
• Excellent organizational skills with ability to manage multiple priorities and deadlines.
• Professional communication with leadership and cross-functional teams.
• Self-motivated, detail-oriented, and adaptable in a fast-paced environment.
• Experience with document management, data entry, or process improvement is a plus.

Responsibilities

• Provide administrative and office support to department leadership and executive staff.
• Manage calendars, schedule meetings, and coordinate communications across multiple departments.
• Prepare reports, presentations, meeting materials, and leadership packets.
• Create purchase orders and assist with vendor communications, quote requests, and follow-up.
• Maintain organized electronic and physical filing systems, including document scanning and record retention.
• Support database organization, document cleanup, and workflow improvements related to ERP implementation efforts.
• Track project timelines, documentation, and action items to ensure priorities stay on schedule.
• Assist with general administrative functions, records maintenance, and internal coordination.
• Help establish and improve processes that promote operational efficiency and organization.

Skills

Administrative support

Calendar management

Organizational skills

Communication

Process improvement

Tools

ERP systems

Microsoft Office

Job description

Administrative Coordinator / Office Coordinator

Location: NE Portland, OR (onsite)
Pay Range: $55,000 – $60,000

About the Opportunity

Our client, a growing organization in Portland, OR, is seeking an Administrative Coordinator to support departmental leadership and help keep daily operations running smoothly. This role combines executive-level administrative support, project coordination, document management, and process improvement responsibilities.

The ideal candidate is highly organized, proactive, and comfortable working in an evolving environment where priorities may shift. This is an excellent opportunity for someone who enjoys bringing structure to busy teams, managing multiple projects, and serving as a reliable resource for leadership.

As the company prepares for an upcoming ERP implementation, this position will also play a key role in document organization, data cleanup, and process enhancement initiatives.

Why Join?

• Visible role supporting leadership and cross-functional teams
• Opportunity to contribute to process improvements and a major ERP implementation
• Collaborative environment with opportunities to make a meaningful impact

Responsibilities

• Provide administrative and office support to department leadership and executive staff.
• Manage calendars, schedule meetings, and coordinate communications across multiple departments.
• Prepare reports, presentations, meeting materials, and leadership packets.
• Create purchase orders and assist with vendor communications, quote requests, and follow-up.
• Maintain organized electronic and physical filing systems, including document scanning and record retention.
• Support database organization, document cleanup, and workflow improvements related to ERP implementation efforts.
• Track project timelines, documentation, and action items to ensure priorities stay on schedule.
• Assist with general administrative functions, records maintenance, and internal coordination.
• Help establish and improve processes that promote operational efficiency and organization.

Qualifications

• Strong administrative, office coordination, or executive support experience.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Professional communication skills and the ability to work effectively with various leadership styles.
• Self-motivated, detail-oriented, and adaptable in a fast-paced environment.
• Experience with document management, data entry, or process improvement initiatives is a plus.

Compensation & Benefits

• Salary range of $55,000 – $60,000, depending on experience.
• Comprehensive benefits package available.
• Opportunity for professional growth and development.

About CFS

Creative Financial Staffing (CFS) is an employee-owned company (ESOP) and one of the nation’s leading staffing firms specializing in accounting, finance, and administrative placements. Through our CPA Firm Foundations program, we are committed to developing top talent and connecting professionals with rewarding career opportunities.