Administrative Coordinator - Emergency Prep & EMS Programs

Owens Community College; Toledo (OH); On-site; USD 21,000 - 24,000; Full time

Job summary

Owens Community College seeks a Secretary for the Center for Emergency Preparedness and Emergency Services to provide comprehensive administrative support to CEP and EMM departments in Toledo. You will manage daily operations, scheduling, records, and communications, ensuring accuracy and confidentiality.

The role requires strong MS Office skills, data tracking, budgeting basics, and ability to handle multiple priorities with professionalism and initiative.

Qualifications

• High School Diploma or equivalent required; 1-3 years of secretarial or office management experience preferred in an MS Office environment.
• Proficiency in Microsoft Office programs (Outlook, Word, Excel) and ability to learn enterprise scheduling software.
• Strong organizational, time management, and record-keeping skills; maintain confidentiality.

Responsibilities

• Provides comprehensive administrative support to the Center for Emergency Preparedness and Emergency Medical Management Department, including coordination of faculty, staff, students, and programs.
• Monitors budget for ordering supplies and materials and assists with budgetary forms and processes.
• Produces and maintains databases to analyze usage, cost, and details of supplies ordered.
• Maintains files, schedules, and records for CEP and EMM administration; supports accreditation and reporting activities.
• Assists in scheduling meetings, preparing minutes, and distributing documents; coordinates HR and administrative forms as needed.

Skills

Microsoft Office

Outlook

Word

Excel

Data analysis

Budgeting basics

Administrative support

Education

High School Diploma or equivalent (G.E.D.)

Tools

MS Office

Job description

Owens Community College seeks a Secretary for the Center for Emergency Preparedness and Emergency Services to provide comprehensive administrative support to CEP and EMM departments in Toledo. You will manage daily operations, scheduling, records, and communications, ensuring accuracy and confidentiality.

The role requires strong MS Office skills, data tracking, budgeting basics, and ability to handle multiple priorities with professionalism and initiative.