Academic Admin Assistant – Arts, Ed & Human Services

owens; Toledo (OH); On-site; USD 35,000 - 45,000; Full time

Job summary

Owens is seeking an organized Secretary for the Creative Arts & Media/Teacher Ed & Human Services departments. The role provides front-line support for faculty and students, handling calls, mail, and scheduling while maintaining confidential records and assisting with course materials.

Responsibilities include coordinating purchasing, maintaining department databases, and assisting with meetings, travel, and accreditation-related tasks. Strong MS Office skills and customer service are essential.

Qualifications

• Strong customer service and relationship-building skills.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel).
• Ability to analyze, organize, and report data using databases and tracking systems.

Responsibilities

• Answer calls, greet visitors, direct inquiries, take messages, and manage mail.
• Prepare and distribute departmental documents and confidential materials.
• Process purchase requisitions and coordinate orders while maintaining records.
• Monitor supplies and coordinate orders for the department.
• Maintain department records, schedules, directories, and related materials.
• Assist with class cancellations, notifications, and distribution of course materials.
• Distribute faculty schedules, syllabi, and instructional resources.
• Support department administration, meetings, events, and travel arrangements.
• Assist with program and curriculum records and accreditation activities.

Skills

Customer service

Microsoft Office

Data maintenance & reporting

Budgeting & purchasing

Enterprise software literacy

Organization & time management

Tools

Microsoft Office Suite

Job description

Owens is seeking an organized Secretary for the Creative Arts & Media/Teacher Ed & Human Services departments. The role provides front-line support for faculty and students, handling calls, mail, and scheduling while maintaining confidential records and assisting with course materials.

Responsibilities include coordinating purchasing, maintaining department databases, and assisting with meetings, travel, and accreditation-related tasks. Strong MS Office skills and customer service are essential.