Administrative Coordinator: Drive Workflow & Efficiency

Diverzify; Tampa, Northern (FL, KY); Hybrid; USD 38,000 - 52,000; Full time

Job summary

Diverzify+ in Tampa, FL is seeking an Administrative Coordinator to ensure efficient office operations by managing workflows, supporting meetings, handling supplies and budgets, coordinating with tech support and delivery services, and completing clerical and project-based tasks.

They also support reporting, maintain records, and ensure alignment with management goals while fostering strong relationships with staff and clients.

Qualifications

• High School Diploma or GED required.
• Familiarity with Microsoft 365 products.

Responsibilities

• Maintains workflow by analyzing processes, reducing costs, and developing reporting procedures.
• Creates and revises systems by evaluating practices, software use, and implementing changes.
• Manages office supplies, vendor payments, facility needs, and administrative expenses.
• Coordinates with tech support for office equipment and handles courier/FedEx shipments.
• Schedules meetings, answers phones, maintains records, prepares agendas, and archives notes.
• Assists with reports, presentations, mail, and delivery processing.
• Resolves admin issues by analyzing data, identifying solutions, and communicating effectively.
• Builds rapport with customers, managers, and staff by improving services and solving workflow issues.
• Oversees admin productivity and ensures alignment with management goals.
• Maintains operational continuity by documenting actions, identifying irregularities, and addressing needs.
• Completes tasks like filing, scanning contracts, and processing submittals and closeouts.
• Supports department goals by completing related tasks and projects as needed.

Education

High School Diploma/GED Required

Tools

Microsoft 365

Job description

Diverzify+ in Tampa, FL is seeking an Administrative Coordinator to ensure efficient office operations by managing workflows, supporting meetings, handling supplies and budgets, coordinating with tech support and delivery services, and completing clerical and project-based tasks.

They also support reporting, maintain records, and ensure alignment with management goals while fostering strong relationships with staff and clients.