Administrative Coordinator — Streamline Ops & Reporting

Spectra Holdings, Inc; Tampa (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Diverzify+ is seeking an Administrative Coordinator to keep our office operations efficient. You will manage workflows, support meetings, coordinate with tech support, and handle supplies and budgets to ensure smooth daily activities.

This role emphasizes reporting, records management, and clerical tasks, while maintaining strong relationships with staff and clients to align with management goals and improve service delivery. Familiarity with Microsoft 365 is a plus.

Qualifications

• High School Diploma or GED is required.
• Familiarity with Microsoft 365 products (Word, Excel, Outlook, Teams) preferred.

Responsibilities

• Maintains workflow by analyzing processes, reducing costs, and developing reporting procedures.
• Creates and revises systems by evaluating practices, software use, and implementing changes.
• Manages office supplies, vendor payments, facility needs, and administrative expenses.
• Coordinates with tech support for office equipment and handles courier/FedEx shipments.
• Schedules meetings, answers phones, maintains records, prepares agendas, and archives notes.
• Assists with reports, presentations, mail, and delivery processing.
• Resolves admin issues by analyzing data, identifying solutions, and communicating effectively.
• Builds rapport with customers, managers, and staff by improving services and solving workflow issues.
• Oversees admin productivity and ensures alignment with management goals.
• Maintains operational continuity by documenting actions, identifying irregularities, and addressing needs.
• Completes tasks like filing, scanning contracts, and processing submittals and closeouts.
• Supports department goals by completing related tasks and projects as needed.

Education

High School Diploma/GED

Tools

Microsoft 365

Job description

Diverzify+ is seeking an Administrative Coordinator to keep our office operations efficient. You will manage workflows, support meetings, coordinate with tech support, and handle supplies and budgets to ensure smooth daily activities.

This role emphasizes reporting, records management, and clerical tasks, while maintaining strong relationships with staff and clients to align with management goals and improve service delivery. Familiarity with Microsoft 365 is a plus.