Administrative Coordinator: Drive Office Excellence & Impact

SAM; Jacksonville (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health benefits

Financial benefits

Work-life balance

Professional development

Perks and discounts

Awards and recognition

Job summary

SAM is seeking an Administrative Coordinator to organize and streamline office operations across our nationwide geospatial and construction-phase teams. You will support daily administration, welcome visitors, coordinate travel, and manage documentation and records with a focus on confidentiality.

The role partners with HR, Marketing, IT, Accounting and Safety to ensure smooth operations and event coordination. Strong MS Office skills, communication, and independence are essential.

Qualifications

• 3+ years of recent administrative experience.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Longevity in prior employment.
• Superior communication, presentation, organization, multi-tasking and problem-solving skills.
• Ability to work independently as well as collaboratively.
• Ability to maintain privacy and confidentiality.
• Experience with Concur Travel and Expense preferred.

Responsibilities

• Provide general administrative support.
• Answer incoming calls and direct to appropriate party.
• Greet visitors.
• Assist with administrative setup of new employees.
• Maintain confidentiality of sensitive information.
• Process mail and express shipments.
• Assist with arranging travel and expense reporting.
• Provide Salesforce data entry and related tasks.
• Plan and execute regular company events.
• Coordinate food orders for meetings.
• Collaborate with HR, Marketing, IT, Accounting and Safety to provide local support.
• Contract with vendors and service providers.
• Assist with business communications and proposal support.
• Assist with facility projects and office moves.

Skills

Communication

Organization

Multitasking

Problem-solving

Independent work

Confidentiality

Tools

Salesforce

Concur Travel & Expense

Microsoft Office

Job description

SAM is seeking an Administrative Coordinator to organize and streamline office operations across our nationwide geospatial and construction-phase teams. You will support daily administration, welcome visitors, coordinate travel, and manage documentation and records with a focus on confidentiality.

The role partners with HR, Marketing, IT, Accounting and Safety to ensure smooth operations and event coordination. Strong MS Office skills, communication, and independence are essential.