Administrative Coordinator

SAM; Jacksonville (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health benefits

Financial benefits

Work-life balance

Professional development

Perks and discounts

Awards and recognition

Job summary

SAM is seeking an Administrative Coordinator to organize and streamline office operations across our nationwide geospatial and construction-phase teams. You will support daily administration, welcome visitors, coordinate travel, and manage documentation and records with a focus on confidentiality.

The role partners with HR, Marketing, IT, Accounting and Safety to ensure smooth operations and event coordination. Strong MS Office skills, communication, and independence are essential.

Qualifications

• 3+ years of recent administrative experience.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Longevity in prior employment.
• Superior communication, presentation, organization, multi-tasking and problem-solving skills.
• Ability to work independently as well as collaboratively.
• Ability to maintain privacy and confidentiality.
• Experience with Concur Travel and Expense preferred.

Responsibilities

• Provide general administrative support.
• Answer incoming calls and direct to appropriate party.
• Greet visitors.
• Assist with administrative setup of new employees.
• Maintain confidentiality of sensitive information.
• Process mail and express shipments.
• Assist with arranging travel and expense reporting.
• Provide Salesforce data entry and related tasks.
• Plan and execute regular company events.
• Coordinate food orders for meetings.
• Collaborate with HR, Marketing, IT, Accounting and Safety to provide local support.
• Contract with vendors and service providers.
• Assist with business communications and proposal support.
• Assist with facility projects and office moves.

Skills

Communication

Organization

Multitasking

Problem-solving

Independent work

Confidentiality

Tools

Salesforce

Concur Travel & Expense

Microsoft Office

Job description

Who We Are

Founded in 1994, Surveying And Mapping, LLC (SAM) is a nationwide leader in geospatial and construction-phase solutions. With more than 50 offices and 1,600 professionals, we deliver the scale, technology, and expertise needed to support projects of any size. SAM streamlines project delivery through a single, coordinated team, offering in-house capabilities across land surveying, aerial mapping, subsurface utility engineering (SUE), utility coordination (UC), GIS, BIM, and construction engineering inspection (CEI).

By combining advanced technology, digital workflows, and decades of experience, we provide accurate, actionable data that helps clients move critical infrastructure projects forward with confidence. At SAM, you'll be part of a team that values innovation, growth, and the opportunity to make a tangible impact on the built environment.

Your Impact at SAM

The Administrative Coordinator is responsible for organizing and coordinating office administration and procedures in order to ensure organizational effectiveness and efficiency.

• Provide general administrative support
• Answer incoming calls and direct to appropriate party
• Greet visitors
• Responsible for administrative setup of new employees
• Maintain confidentiality of sensitive information
• Maintain office and breakroom inventory
• Process incoming and outgoing mail and express mail shipments
• Assist with securing travel arrangements and expense reporting
• Provide support including, but not limited to, filing, copying, data entry, spreadsheet maintenance and Salesforce database tasks as needed
• Plan and execute regular company events
• Coordinate food orders for employee meetings
• Coordinate and partner with HR, Marketing, IT, Accounting and Safety departments to provide local support
• Contract with office vendors and service providers
• Provide writing and editing support for a variety of business communications and support proposal efforts
• Assist with facility project such as internal moves and reconfigurations
• Place small furniture orders

What You Bring to SAM

• 3+ years recent administrative experience
• Proficient in Microsoft Office Suite - Word, Excel, Power Point, and Outlook
• Longevity in prior employment
• Superior communication, presentation, organization, multi-tasking and problem-solving skills
• Ability to work independently as well as collaboratively
• Ability to maintain privacy and confidentiality
• Experience with Concur Travel and Expense preferred, but not required

Our Perks

• Health and Wellness Benefits: BlueCross BlueShield health insurance coverage begins the month after your hire date, with dental plans available and free vision coverage for employees, company-paid premiums for Long-term disability/Life Insurance (with HSA + FSA plans), SAM Cares program focused on holistic well-being
• Financial Benefits: Employee Referral Rewards Program of $1K, $2,500 or $5K, Fidelity retirement plans with a 5% company match, tuition reimbursement, optional cellphone stipend
• Work-Life Balance: Paid time off including vacation/sick/holidays, parental leave to support families
• Professional Development: Customized career development plan for licensing and certifications, Project Manager Business Academy, CAD Training Program, Individual Development Plans/Career Check-Ins, SAM WINS - our initiative for women-focused leadership and development, Milestone Anniversary Recognition, SAMbassador mentorship program
• Perks and Discounts: Access to "Perks at Work" for discounts on wellness + travel + leisure and everyday purchases, company-sponsored events, free office snacks
• Culture and Awards/Achievements: SAM Named 2026 Top Workplace USA for the fourth Year; 2026 SAM Ranks No. 92 on ENR Top 500 Design Firms