Administrative Coordinator – Dean’s Office (Hybrid)

Rutgers University; New Brunswick (NJ); Hybrid; USD 60,000 - 88,000; Full time

Job summary

Rutgers University – Graduate School of Applied and Professional Psychology (GSAPP) seeks an Administrative Coordinator to provide high‑level administrative support across GSAPP operations, including HR onboarding, site management, procurement, and faculty affairs. The role reports to the Associate Dean of Administration and coordinates with multiple centers and departments.

The position involves managing facilities projects, vendor communications, budget oversight, and official correspondence

Qualifications

• Bachelor's degree or an equivalent combination of education and/or experience.
• Two (2) years of relevant experience.
• High level of organization, project management, and interpersonal skills.
• Excellent oral and written communications skills.
• Strong computer literacy and attention to detail.

Responsibilities

• Works as the primary contact for day-to-day operations for GSAPP.
• Manages planning and execution of facilities and space projects, including budget, scheduling, and procurement.
• Acts as liaison with other departments for parking, public safety, facility security, technology, and property management.
• Organizes internal meetings, agendas, scheduling and minutes.
• Collaborates with center directors to meet business expectations and assists in event planning.

Skills

Organization

Project management

Interpersonal skills

Oral and written communication

Microsoft Office

Confidentiality

Education

Bachelor's degree

Tools

Cornerstone

HCM

Sakai

Adobe Pro

Microsoft Office Suite

Job description

Rutgers University – Graduate School of Applied and Professional Psychology (GSAPP) seeks an Administrative Coordinator to provide high‑level administrative support across GSAPP operations, including HR onboarding, site management, procurement, and faculty affairs. The role reports to the Associate Dean of Administration and coordinates with multiple centers and departments.

The position involves managing facilities projects, vendor communications, budget oversight, and official correspondence