Administrative Coordinator (Dean's Office)

Rutgers University; New Brunswick (NJ); Hybrid; USD 60,000 - 88,000; Full time

Job summary

Rutgers University – Graduate School of Applied and Professional Psychology (GSAPP) seeks an Administrative Coordinator to provide high‑level administrative support across GSAPP operations, including HR onboarding, site management, procurement, and faculty affairs. The role reports to the Associate Dean of Administration and coordinates with multiple centers and departments.

The position involves managing facilities projects, vendor communications, budget oversight, and official correspondence

Qualifications

• Bachelor's degree or an equivalent combination of education and/or experience.
• Two (2) years of relevant experience.
• High level of organization, project management, and interpersonal skills.
• Excellent oral and written communications skills.
• Strong computer literacy and attention to detail.

Responsibilities

• Works as the primary contact for day-to-day operations for GSAPP.
• Manages planning and execution of facilities and space projects, including budget, scheduling, and procurement.
• Acts as liaison with other departments for parking, public safety, facility security, technology, and property management.
• Organizes internal meetings, agendas, scheduling and minutes.
• Collaborates with center directors to meet business expectations and assists in event planning.

Skills

Organization

Project management

Interpersonal skills

Oral and written communication

Microsoft Office

Confidentiality

Education

Bachelor's degree

Tools

Cornerstone

HCM

Sakai

Adobe Pro

Microsoft Office Suite

Job description

Position Details

Recruitment/Posting Title: Administrative Coordinator (Dean's Office)

Job Category: URA-AFT Administrative

Department: Graduate School of Applied & P

Overview: At the Rutgers University Graduate School of Applied and Professional Psychology, we provide the nation's highest quality doctoral education and training, which develops outstanding practitioners and fosters personal leadership to advance the practice and field of professional psychology. Since the establishment of our Psychological Clinic in 1929 and the school's founding in 1974, we have become the "gold standard" in the education and training of qualified and competent direct‑service psychologists.

The mission of GSAPP is threefold: education, research/scholarship, and public service. Its goal is to prepare well‑educated, qualified, and competent direct‑service psychologists who have a special commitment to direct community involvement and to underserved populations‑professionals who can integrate scientific knowledge with innovation in the delivery of psychological services to individuals, families, groups, and organizations. Professionals receiving a doctoral degree in psychology should be capable of extending psychological knowledge and exhibiting the high level of analytic skills and theoretical understanding needed to use existing and emerging psychological knowledge.

Posting Summary: Rutgers, The State University of New Jersey is seeking an Administrative Coordinator (Dean's Office) for the Graduate School of Applied and Professional Psychology (GSAPP). The position reports to the Associate Dean of Administration and exists to lead high‑level administrative support for GSAPP‑wide operations across several buildings' centers and academic departments. The position includes internal operational and business functions including HR (faculty/staff onboarding), Site Management, Procurement, and faculty affairs functions, ensuring compliance with university policy, labor contract processes.

Among the key duties of the position are the following:

• Works as the primary contact for all day‑to‑day operations for GSAPP which includes other centers of GSAPP.
• Manages the planning and execution of all facilities and space projects from start to finish, including vendor communications, budget management, scheduling, purchasing.
• Works as the main contact for official correspondence to GSAPP faculty and staff from the dean's cabinet.
• Serves as the primary contact/liaison with the other University departments for parking, public safety, facility security, technology, property management.
• Organizes internal meetings, managing the agendas, scheduling and minutes.
• Works with center directors to ensure business expectation are met.
• Contributes to event planning and execution, working within the Dean's administrative team collaboratively and with leadership of specific assignments.

Salary Details

Minimum Salary: 59893.480

Mid Range Salary: 73909.480

Maximum Salary: 87925.480

Offer Information: The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Full Time

Working Hours

37.5

Standard Hours

37.50

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description

URA-AFT Administrative

Payroll Designation

PeopleSoft

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

ABP

Qualifications

Minimum Education and Experience:

• Bachelor's degree or an equivalent combination of education and/or experience.
• Two (2) years of relevant experience.

Required Knowledge, Skills, and Abilities:

• High level of organization, project management, and interpersonal skills.
• Excellent oral and written communications skills.
• Strong computer literacy, and attention to detail.
• Excellent attendance, strong work ethics.
• Ability to manage multiple projects and maintain confidentiality.
• Proficiency in Microsoft Office Suite - Outlook/calendaring, Excel, Word, OneDrive, PowerPoint.
• Excellent written and oral communication skills.

Preferred Qualifications:

• Knowledge of Rutgers systems such as Cornerstone, HCM, and Sakai.
• Knowledge of Adobe Pro.
• Comprehensive knowledge of Rutgers University policies, procedures, and organizational structure.

Physical Demands and Work Environment:

• Must be comfortable working in a fast‑paced environment with frequent interruptions and changing priorities.
• Ability to assist in classroom/room set‑up (moving tables and chairs which are on wheels) to accommodate meetings and events.

Posting Details

Posting Number: 26ST1818

Posting Open Date: 09/30/2026

Regional Campus: Rutgers University-New Brunswick

Home Location Campus: Busch (RU-New Brunswick)

City: Piscataway

State: NJ

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement