Executive Administrative Coordinator – Academic Department

Careerwebsite; Princeton (NJ); On-site; USD 66,000 - 76,000; Full time

Job summary

Princeton University’s Department of African American Studies seeks an Academic & Administrative Coordinator to provide executive-level administrative support, manage confidential materials, coordinate meetings and faculty personnel processes, and support undergraduate program activities.

The role requires superb organization, discretion, and the ability to manage multiple priorities in a fast-paced environment, with responsibilities spanning communications, budgeting, staffing student

Qualifications

• Bachelor's degree or equivalent required.
• Strong computer skills including Microsoft Office and Google Workspace.

Responsibilities

• Administrative support: coordinate agendas, reports, materials for meetings and events.
• Record, transcribe, and distribute minutes; track action items and progress.
• Assist with faculty searches, reviews, and related processes.
• Prepare confidential personnel documents and HR-related materials.
• Coordinate visiting faculty ads and related processes.
• Maintain shared Google Drive and confidential files.
• Prepare confidential reports for committee meetings.
• Hire, train, supervise, and payroll 4–6 student employees; maintain records.
• Serve as Resource Recovery Coordinator for sustainability initiatives.
• Act as Telephone Coordinator and liaison for telecom requests.
• Collaborate on MailChimp lists and audiences.
• Manage seminar room reservations in EMS and access schedules.
• Coordinate Salto access and building/room access timelines.
• Purchase and maintain supplies; monitor inventory; replenish as needed.
• Provide proofreading support for communications/newsletters.
• Serve as department receptionist for main line and shared email.

Skills

Microsoft Office

Google Workspace

Education

Bachelor's degree or equivalent

Job description

Princeton University’s Department of African American Studies seeks an Academic & Administrative Coordinator to provide executive-level administrative support, manage confidential materials, coordinate meetings and faculty personnel processes, and support undergraduate program activities.

The role requires superb organization, discretion, and the ability to manage multiple priorities in a fast-paced environment, with responsibilities spanning communications, budgeting, staffing student