Administrative Coordinator (Dean’s Office)

Rutgers University; Piscataway Township (NJ); Hybrid; USD 60,000 - 88,000; Full time

Benefits offered by this job

Medical, prescription drug, and dental

Paid vacation and holidays

Retirement benefits

Educational benefits

Life insurance

Employee discount programs

Job summary

Rutgers University—Graduate School of Applied and Professional Psychology is seeking an Administrative Coordinator (Dean’s Office) to lead high‑level administrative support for GSAPP across buildings and departments. You will oversee HR onboarding, site management, procurement, and faculty affairs, ensuring policy compliance and efficient operations.

The role reports to the Associate Dean of Administration and involves budget oversight, scheduling, and formal correspondence with GSAPP

Qualifications

• Bachelor’s degree or an equivalent combination of education and/or experience.
• Two (2) years of relevant experience.
• Strong organization and project management skills.
• Excellent oral and written communications skills.

Responsibilities

• Acts as primary contact for day-to-day GSAPP operations.
• Leads facilities and space projects from start to finish, including vendor communications and budgeting.
• Handles official correspondence to GSAPP faculty and staff from the dean’s cabinet.
• Liaisons with other university departments on parking, safety, security, technology, and facilities.
• Organizes internal meetings, agendas, scheduling, and minutes.
• Works with center directors to ensure business expectations are met.
• Contributes to event planning and execution with the Dean’s administrative team.

Skills

Organization

Project management

Interpersonal skills

Oral and written communication

Microsoft Office

Education

Bachelor’s degree or equivalent combination of education and/or experience

Tools

Cornerstone

HCM

Sakai

Adobe Pro

Job description

Job Category

Job Category URA-AFT Administrative

Department

Department Graduate School of Applied & P

Overview

At the Rutgers University Graduate School of Applied and Professional Psychology, we provide the nation’s highest quality doctoral education and training, which develops outstanding practitioners and fosters personal leadership to advance the practice and field of professional psychology. Since the establishment of our Psychological Clinic in 1929 and the school’s founding in 1974, we have become the “gold standard” in the education and training of qualified and competent direct-service psychologists.
The mission of GSAPP is threefold: education, research/scholarship, and public service. Its goal is to prepare well-educated, qualified, and competent direct-service psychologists who have a special commitment to direct community involvement and to underserved populations—professionals who can integrate scientific knowledge with innovation in the delivery of psychological services to individuals, families, groups, and organizations. Professionals receiving a doctoral degree in psychology should be capable of extending psychological knowledge and exhibiting the high level of analytic skills and theoretical understanding needed to use existing and emerging psychological knowledge.

Posting Summary

Rutgers, The State University of New Jersey is seeking an Administrative Coordinator (Dean’s Office) for the Graduate School of Applied and Professional Psychology ( GSAPP ). The position reports to the Associate Dean of Administration and exists to lead high-level administrative support for GSAPP -wide operations across several buildings’ centers and academic departments. The position includes internal operational and business functions including HR (faculty/staff onboarding), Site Management, Procurement, and faculty affairs functions, ensuring compliance with university policy, labor contract processes.

Among the key duties of the position are the following:

• Works as the primary contact for all day-to-day operations for GSAPP which includes other centers of GSAPP .
• Manages the planning and execution of all facilities and space projects from start to finish, including vendor communications, budget management, scheduling, purchasing.
• Works as the main contact for official correspondence to GSAPP faculty and staff from the dean’s cabinet.
• Serves as the primary contact/liaison with the other University departments for parking, public safety, facility security, technology, property management.
• Organizes internal meetings, managing the agendas, scheduling and minutes.
• Works with center directors to ensure business expectation are met.
• Contributes to event planning and execution, working within the Dean’s administrative team collaboratively and with leadership of specific assignments.

FLSA

Nonexempt

Grade

Grade 04

Salary Details

Minimum Salary 59893.480

Mid Range Salary 73909.480

Maximum Salary 87925.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Full Time

Working Hours

37.5

Standard Hours

37.50

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description

URA-AFT Administrative

Payroll Designation

PeopleSoft

Terms of Appointment

Staff - 12 month

Position Pension Eligibility

ABP

Qualifications

Minimum Education and Experience

• Bachelor’s degree or an equivalent combination of education and/or experience.
• Two (2) years of relevant experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• High level of organization, project management, and interpersonal skills.
• Excellent oral and written communications skills.
• Strong computer literacy, and attention to detail.
• Excellent attendance, strong work ethics.
• Ability to manage multiple projects and maintain confidentiality.
• Proficiency in Microsoft Office Suite – Outlook/calendaring, Excel, Word, OneDrive, PowerPoint.
• Excellent written and oral communication skills.

Preferred Qualifications

• Knowledge of Rutgers systems such as Cornerstone, HCM , and Sakai.
• Knowledge of Adobe Pro.
• Comprehensive knowledge of Rutgers University policies, procedures, and organizational structure.

Physical Demands and Work Environment

• Must be comfortable working in a fast-paced environment with frequent interruptions and changing priorities.
• Ability to assist in classroom/room set-up (moving tables and chairs which are on wheels) to accommodate meetings and events.

Special Conditions

Posting Number 26ST1818

Posting Open Date 09/30/2026

Special Instructions to Applicants

Regional Campus

Home Location Campus

Piscataway

City

Piscataway

State

NJ