Senior Department Administrator, SPVR
Rutgers University
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Benefits offered by this job
Job summary
Rutgers University’s Mason Gross School of the Arts in New Brunswick, NJ, seeks a Senior Department Administrator, SPVR, to serve as chief non‑academic officer for the Music Department. Reporting to the Director, you will oversee accounting, budgeting, purchasing, payroll, facilities, events and all administrative functions to support faculty, staff, and students.
The role requires a bachelor's degree and at least five years of financial management experience, with MBA preferred; you will lead a
Qualifications
- Bachelor’s degree in business or related field and at least five years of financial management experience.
- Strong organizational, leadership, communication, and management skills.
- Ability to balance deadlines with accuracy and confidentiality.
Responsibilities
- Provide administrative leadership in accounting, budgeting, purchasing, payroll, and facilities coordination.
- Manage departmental accounts, including faculty research funds, gifts, and endowments.
- Build and oversee a staff team to maintain a professional, welcoming environment for stakeholders.
Skills
Education
Tools
Job description
Job Category Staff & Executive - Administrative & Support
Department
Department Music
Overview
Mason Gross School of the Arts is a vibrant community of artists and scholars committed to pursuing excellence, innovation, and inclusivity. Its mission is to create socially relevant art, foster diverse programming and curricula, cultivate community partnerships, and advance the arts through teaching, creative activity, advocacy, and research that contributes to the public good. Comprising 1200 undergraduate and graduate students across programs in music, theater, dance, filmmaking, and art & design, Mason Gross is housed within Rutgers–New Brunswick, a premier Big Ten research university that serves some 50,000 students and is the flagship campus of Rutgers, The State University of New Jersey. The nation’s eighth oldest institution of higher learning, Rutgers reflects the diversity of New Jersey, which is one of the most diverse states in the nation. The Rutgers–New Brunswick campus is located less than an hour by train or car to New York City and the beautiful beaches of the Jersey Shore and is just over an hour to Philadelphia.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Senior Department Administrator SPVR for the Music Department, Mason Gross School of the Arts ( MGSA ). Reporting directly to Director of Music Department and dotted line reporting MGSA Associate Dean for Finance & Administration, serves as the chief non‑academic officer for the Music Department.
Among the key duties of the position are the following:
- Provides administrative leadership in department accounting and budgeting, purchasing, personnel and payroll, facilities coordination, events, and all administrative, operational, and financial functions.
- Manages departmental accounts, unrestricted and restricted accounts, including and not limited to, faculty research funds and grants, gifts, and endowment.
- Builds and oversees a team of staff and ensuring an inviting, professional, responsive atmosphere for students, faculty, staff, and other stakeholders.
FLSA
FLSA Exempt
Grade
Grade 06
Salary Details
Minimum Salary
Minimum Salary 82166.000
Mid Range Salary
Mid Range Salary 104002.000
Maximum Salary
Maximum Salary 125837.000
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
Position Status
Position Status Full Time
Working Hours
Working Hours 37.5
Standard Hours
Standard Hours 37.50
Daily Work Shift
Daily Work Shift Day
Work Arrangement
This position requires a fully on‑site work arrangement.
Union Description
Union Description Admin Assembly (MPSC)
Payroll Designation
Payroll Designation PeopleSoft
Seniority Unit
Terms of Appointment
Terms of Appointment Staff - 12 month
Position Pension Eligibility
Position Pension Eligibility ABP
Qualifications
Minimum Education and Experience
- Bachelor’s degree in business, or a related field, and at least five years of financial management experience, preferably in a non‑profit or higher education setting.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
- Outstanding organizational, leadership, communication, and management skills.
- Strong attention to detail and commitment to accuracy, balanced with an ability to meet deadlines.
- Outstanding multi‑tasking and strategic planning skills.
- Must be trustworthy and able to effectively represent the university to external individuals and groups.
- Strong computer skills and proficiency with software for developing spreadsheets, budget forecasts, balance statements and other accounting reports.
- Ability to maintain a high degree of confidentiality.
Preferred Qualifications
- MBA strongly preferred.
- Experience in a higher education setting.
- Experience with Oracle Cloud financial management, Jaeggar Marketplace, and Concur Travel and Expense Management.
- Regularly and extensively uses MS Office Suite, Cornerstone, Discoverer/Tableau, Course Scheduling System, ROCS , RAPSS , Researcher’s Dashboard, HCM , ECRT , MGSA appointments system, Canvas, and know or will learn any and all systems Rutgers University (RU) uses for grants management and accounting, travel and expense reimbursement, parking, telephones, payroll, recruitment, personnel and performance management, absence reporting, course scheduling, facilities and space management, and knows or will learn all the equipment, software, and specialized materials needed to support the effective and efficient performance of this position.
Physical Demands and Work Environment
- Department physical footprint is spread across multiple buildings on the Douglass campus.
- Frequent travel from building to building is required.
- Occasionally travels to other New Brunswick campus for meetings.
Special Conditions
Posting Number
Posting Number 26ST1679
Posting Open Date
Posting Open Date 08/28/2026
Special Instructions to Applicants
Regional Campus
Home Location Campus
City
State
State NJ
Posting Number 26ST1679
Posting Open Date 08/28/2026
Position Information Recruitment/Posting Title Senior Department Administrator, SPVR Job Category Staff & Executive - Administrative & Support Department Music Overview Mason Gross School of the Arts is a vibrant community of artists and scholars committed to pursuing excellence, innovation, and inclusivity. Its mission is to create socially relevant art, foster diverse programming and curricula, cultivate community partnerships, and advance the arts through teaching, creative activity, advocacy, and research that contributes to the public good. Comprising 1200 undergraduate and graduate students across programs in music, theater, dance, filmmaking, and art & design, Mason Gross is housed within Rutgers–New Brunswick, a premier Big Ten research university that serves some 50,000 students and is the flagship campus of Rutgers, The State University of New Jersey. The nation’s eighth oldest institution of higher learning, Rutgers reflects the diversity of New Jersey, which is one of the most diverse states in the nation. The Rutgers–New Brunswick campus is located less than an hour by train or car to New York City and the beautiful beaches of the Jersey Shore and is just over an hour to Philadelphia.
Posting Summary Rutgers, The State University of New Jersey is seeking a Senior Department Administrator SPVR for the Music Department, Mason Gross School of the Arts ( MGSA ). Reporting directly to Director of Music Department and dotted line reporting MGSA Associate Dean for Finance & Administration, serves as the chief non‑academic officer for the Music Department.
Among the key duties of the position are the following:
- Provides administrative leadership in department accounting and budgeting, purchasing, personnel and payroll, facilities coordination, events, and all administrative, operational, and financial functions.
- Manages departmental accounts, unrestricted and restricted accounts, including and not limited to, faculty research funds and grants, gifts, and endowment.
- Builds and oversees a team of staff and ensuring an inviting, professional, responsive atmosphere for students, faculty, staff, and other stakeholders.
FLSA Exempt
Grade 06
Salary Details
Minimum Salary 82166.000
Mid Range Salary 104002.000
Maximum Salary 125837.000
Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax‑deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
Position Status Full Time
Working Hours 37.5
Standard Hours 37.50
Daily Work Shift Day
This position requires a fully on‑site work arrangement.
Union Description Admin Assembly (MPSC)
Payroll Designation PeopleSoft
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Minimum Education and Experience Bachelor’s degree in business, or a related field, and at least five years of financial management experience, preferably in a non‑profit or higher education setting.
Required Knowledge, Skills, and Abilities Outstanding organizational, leadership, communication, and management skills. Strong attention to detail and commitment to accuracy, balanced with an ability to meet deadlines. Outstanding multi‑tasking and strategic planning skills. Must be trustworthy and able to effectively represent the university to external individuals and groups. Strong computer skills and proficiency with software for developing spreadsheets, budget forecasts, balance statements and other accounting reports. Ability to maintain a high degree of confidentiality.
MBA strongly preferred. Experience in a higher education setting. Experience with Oracle Cloud financial management, Jaeggar Marketplace, and Concur Travel and Expense Management. Regularly and extensively uses MS Office Suite, Cornerstone, Discoverer/Tableau, Course Scheduling System, ROCS , RAPSS , Researcher’s Dashboard, HCM , ECRT , MGSA appointments system, Canvas, and know or will learn any and all systems Rutgers University (RU) uses for grants management and accounting, travel and expense reimbursement, parking, telephones, payroll, recruitment, personnel and performance management, absence reporting, course scheduling, facilities and space management, and knows or will learn all the equipment, software, and specialized materials needed to support the effective and efficient performance of this position.
Department physical footprint is spread across multiple buildings on the Douglass campus. Frequent travel from building to building is required. Occasionally travels to other New Brunswick campus for meetings.
Posting Number 26ST1679
Posting Open Date 08/28/2026
Regional Campus
Home Location Campus
City
State
State NJ
Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Required fields are indicated with an asterisk (*).
- * Do you have a Bachelor’s degree in business, or a related field, and at least five years of financial management experience?
- Yes
- No
- Resume/CV
- Cover Letter/Letter of Application
- List of Professional References (contact Info)
Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: Non-Discrimination-Statement .
In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-3973 or e-mail us .
Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at OneSource@Rutgers.edu .
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To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses, click here .
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