Administrative Assistant

Professional Search Network; Providence (RI); On-site; USD 30,307 - 35,817; Full time

Job summary

Professional Search Network is searching for a driven and organized Administrative Assistant in the Providence, RI area. This position offers a unique opportunity to assist both Project Management and Sales teams. Applicants should have 3-5 years of administrative support experience and proficiency in Microsoft Office.

The role entails providing exceptional customer service, managing documentation, and handling office duties in a fast-paced environment. Compensation ranges from $22 to $26 per hour.

Qualifications

• 3-5 years of administrative support experience.
• Proficiency in Microsoft Office and ability to learn new software.
• Bilingual Spanish is a big plus.

Responsibilities

• Providing excellent customer service to clients and vendors.
• Preparing and processing invoices and documentation.
• Managing electronic and paper filing systems.
• Coordinating meetings, travel, and event logistics.
• Assisting with accounts payable and receivable functions.

Skills

Administrative skills

Customer service

Bilingual Spanish

Microsoft Office (Excel, Word, Outlook)

Job description

Seeking a driven, personable, and organized Administrative Assistant to join a growing company located by the Providence, RI area (Fully on site) starting off on a temporary basis. This role plays a vital part in assisting both Project Management and Sales teams by delivering administrative, operational, and process-driven support in a dynamic work environment. Need to have current Administrative skills.

Responsibilities

• Providing excellent customer service to clients, vendors, and internal staff
• Preparing, reviewing, and processing invoices, estimates, and documentation
• Creating, editing, and maintaining reports, correspondence, and databases
• Managing electronic and paper filing systems, including confidential records
• Coordinating meetings, travel, and event logistics
• Tracking office supplies and placing orders as needed
• Assisting with accounts payable and receivable functions, including basic financial tasks
• Handling general office duties such as scanning, emailing, faxing, and document preparation

Qualifications

• 3-5 years of administrative support experience
• Bilingual Spanish a big plus
• Proficiency in Microsoft Office (Excel, Word, Outlook) and ability to learn new software

Compensation and Location

Pay: $22.00 - $26.00 per hour. Work Location: In person.