Administrative Coordinator - Chemistry (Flexible Hours)

University of Pennsylvania; Irvine (CA); On-site; USD 29,000 - 40,000; Full time

Benefits offered by this job

Health benefits

Tuition assistance

Retirement plans

Flexible work hours

Job summary

The Administrative Coordinator will provide high-level administrative support to multiple highly active senior faculty in the Department of Chemistry at the University of Pennsylvania. Responsibilities include composing correspondence, assisting with course materials and journal articles, and maintaining research group files.

It also involves general recordkeeping for graduate students and post-doctoral researchers, calendar management, travel arrangements, grant preparation, reimbursements,

Qualifications

• High School Degree and 5-7 years of experience, or equivalent combination of education and experience.
• Bachelor’s degree is preferred.
• Strong written and verbal communication skills as well as excellent organizational skills are required.

Responsibilities

• Provide high-level administrative support to multiple senior faculty in the Department of Chemistry.
• Compose correspondence and assist with course materials and journal articles; maintain research group files.
• Maintain calendars, plan travel arrangements, assist with grant proposals and reimbursements, and process requisitions.
• Provide administrative support for departmental leadership and key stakeholders; assist with appointment letters, programming and event planning, purchasing and advertising.

Skills

Written communication

Organizational skills

Computer proficiency

Education

High School Degree

Bachelor's degree preferred

Job description

The Administrative Coordinator will provide high-level administrative support to multiple highly active senior faculty in the Department of Chemistry at the University of Pennsylvania. Responsibilities include composing correspondence, assisting with course materials and journal articles, and maintaining research group files.

It also involves general recordkeeping for graduate students and post-doctoral researchers, calendar management, travel arrangements, grant preparation, reimbursements,