Administrative Coordinator, Center Operations & Events

The Ohio State University; Columbus (OH); On-site; USD 28,000 - 33,000; Full time

Job summary

The Ohio State University’s Frank W. Hale, Jr. Black Cultural Center is seeking an Administrative Coordinator to support daily operations, scheduling, and basic program logistics.

This role emphasizes routine tasks, documentation, and collaboration with staff to maintain organized, efficient workflows. Under supervision, you will assist with reservations, event setup, onboarding of student workers, and purchasing-related tasks while following established procedures to ensure accuracy and

Qualifications

• Bachelor's degree or equivalent experience.
• Strong written and verbal communication skills.
• Knowledge of Microsoft Office Programs (Word, Excel, PowerPoint, etc.)

Responsibilities

• Assist with maintaining space reservations, calendars, and scheduling systems
• Support event logistics by preparing materials, coordinating basic setup needs, and assisting staff during events
• Respond to routine inquiries and direct questions to appropriate staff members
• Maintain and organize records, files, and administrative documentation
• Assists with tours, visitor coordination, and general facility engagement activities
• Assist with communication activities such as distributing information and updating internal materials
• Support coordination of routine operational tasks across the center as directed
• Assist with onboarding and scheduling of student workers under supervision
• Provide support for hiring-related administrative tasks such as documentation and scheduling interviews
• Follow established procedures to support administrative policies and operational practices
• Assist with maintaining systems and processes under direction from leadership
• Support communication with university departments and partners by relaying information and coordinating logistics
• Provide support for purchasing and reimbursement processes by preparing and submitting required documentation
• Assist with tracking basic budget-related information and maintaining records
• Perform general administrative tasks to support daily operations
• Assist with routine building operations and facility-related tasks
• Support building access procedures, including opening and closing tasks as assigned
• Submit and track maintenance requests following established processes
• Perform routine checks of spaces for cleanliness and readiness and report issues to appropriate staff
• Assist with maintaining operational standards and following facility procedures

Skills

Strong communication

Verbal communication

Microsoft Office proficiency

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The Ohio State University’s Frank W. Hale, Jr. Black Cultural Center is seeking an Administrative Coordinator to support daily operations, scheduling, and basic program logistics.

This role emphasizes routine tasks, documentation, and collaboration with staff to maintain organized, efficient workflows. Under supervision, you will assist with reservations, event setup, onboarding of student workers, and purchasing-related tasks while following established procedures to ensure accuracy and