Administrative Coordinator - Cardiology - La Jolla

Scripps Health; San Diego (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Scripps Health is seeking an Administrative Coordinator to support the Cardiology department at Scripps Memorial Hospital La Jolla. The role involves organizing schedules, filing, updating spreadsheets, and providing committee prep work and data management to ensure efficient department operations.

Ideal candidates will have medical office experience, strong problem-solving skills, and a professional demeanor. Monday–Friday day shift with some evening meetings and hours may be adjusted as needed.

Qualifications

• Able to communicate effectively, both verbally and in writing.
• Intermediate computer skills, including MS Office.
• Adaptable and able to handle large volumes of work in a fast-paced environment.

Responsibilities

• Organize schedules and maintain appointment calendars.
• Perform clerical and general office duties with accuracy.
• Prepare spreadsheets, reports, and data for surveys.
• Respond to information requests and assist visitors.
• Provide admin support to ensure smooth operations.

Skills

Communication skills

MS Office

Problem solving

Fast-paced environment

Team coordination

Education

Some college courses in business

Tools

Dashboard creation

Calendar coordination

Job description

This is a full-time position (80 hours per pay period) with a Monday through Friday day shift schedule, located at Scripps Memorial Hospital La Jolla. You will enjoy comprehensive benefits covering health and wellness, career development, retirement options, and more. The typical hours are 7:30 a.m. to 4:00 p.m.; however, some meetings may take place in the evening, and hours may be adjusted as needed.

Why join Scripps Health?

At Scripps Health, your ambition is empowered and your abilities are appreciated: Nearly a quarter of our employees have been with Scripps Health for over 10 years. Scripps is a Great Place to Work Certified company for 2025. Scripps Health has been consistently ranked as a top employer for women, millennials, diversity, and as an overall workplace by various national publications. Becker's Healthcare ranked Scripps Health on its 2026 list of 150 top places to work in health care. We have transitional and professional development programs to create a learning environment that enables you to thrive in your specific field as well as in your overall career. Our specialties have been nationally recognized for quality in areas such as cardiovascular care, oncology, orthopedics, geriatrics, obstetrics and gynecology, and gastroenterology.

Join a winning team supporting the Cardiology department at our Scripps Memorial Hospital La Jolla as an Administrative Coordinator. In this important role, your primary responsibilities will be organizing schedules, filing, updating, or creating spreadsheets, survey readiness, committee prep work, and command center support. The ideal candidate will have medical office experience, advanced problem-solving skills, and a pleasant and professional demeanor.

Other general Administrative Coordinator duties may include:

• Providing administrative support to ensure smooth operations.
• Performing clerical, administrative, and general office duties involving typing, record and file maintenance, document creation, mail distribution and reception.
• Having in-depth knowledge of the unit's operations, organization, and procedures.
• Maintaining office files and records in accordance with internal procedures.
• Receiving and referring visitors and telephone callers.
• Responding to requests for information.
• Opening and distributing mail.
• Providing a full range of administrative data management and coordination of reporting and project duties for the department.
• Analysis and maintenance of systems and equipment.
• Maintaining appointment calendars.

Required Qualifications:

• Able to communicate effectively, both verbally and in writing.
• Intermediate computer skills, including MS Office.
• Adaptable and able to handle large volumes of work in a fast-paced environment.
• Excellent critical thinking and project coordination skills.

Preferred Qualifications:

• College courses in business, medical terminology preferred
• One year of experience in customer service, administrative or support role
• Knowledge of Microsoft Office Suite
• Calendar coordination
• Professional email communication
• Dashboard creation