Administrative Coordinator & Bookkeeping Specialist (Berkeley)

Baton Rouge Telco Federal Credit Union; Berkeley (CA); On-site; USD 80,231,000 - 85,962,000; Full time

Benefits offered by this job

Safety-first culture

Advancement opportunities

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401k retirement plan

Paid time off

Holidays

Bonus program

Job summary

HortScience | Bartlett Consulting is seeking a Full-Time Administrative Coordinator to support the daily operations of our Berkeley, CA office. The role emphasizes organized administration, bookkeeping, and customer service within a small consulting team.

Responsibilities include managing office operations, client and employee records, invoicing, payroll support, and monthly financial reporting, with a 8:00 AM–5:00 PM, Monday–Friday schedule in-office in Berkeley, CA. Equal opportunity employer.

Qualifications

• High school diploma is required; B.S. or A.A. degree highly preferred.

Responsibilities

• Work Schedule: Monday through Friday, 8:00 AM to 5:00 PM, in-office in Berkeley, CA.
• Manage daily office operations, phones, visitors, mail, filing, and supplies.
• Maintain client and employee records.
• Process accounts receivable and accounts payable.
• Generate invoices, track payments, and assist with collections.
• Support payroll, expense reporting, and timesheet tracking.
• Prepare monthly financial reports and budget tracking.
• Maintain client and project files.
• Assist with contracts, W-9s, and COIs.
• Package and ship project samples as needed.
• Coordinate with vendors and service providers.

Education

High school diploma

B.S. or A.A. degree preferred

Job description

HortScience | Bartlett Consulting is seeking a Full-Time Administrative Coordinator to support the daily operations of our Berkeley, CA office. The role emphasizes organized administration, bookkeeping, and customer service within a small consulting team.

Responsibilities include managing office operations, client and employee records, invoicing, payroll support, and monthly financial reporting, with a 8:00 AM–5:00 PM, Monday–Friday schedule in-office in Berkeley, CA. Equal opportunity employer.