Administrative Coordinator — Behavioral Health (Hybrid)

Cincinnati Children's; United States; Hybrid; USD 29,000 - 36,000; Full time

Job summary

Cincinnati Children’s is hiring for a role in the Behavioral Med-Clin Psychology department on a full-time basis. The position offers a hybrid schedule with additional on-site presence during peak seasons.

The role entails coordinating division-wide projects, events, and meetings, plus extensive administration and data-related tasks. The position requires a high school diploma or equivalent and 2+ years of related work experience.

Qualifications

• 2+ years of work experience in a related job discipline.
• High school diploma or equivalent.

Responsibilities

• Coordination- Support, coordinate, and manage division-wide projects, including recruitment efforts and staff/faculty evaluation processes.
• Assist with planning and coordination of division-wide events, including the annual division meeting, holiday party, and fundraising activities.
• Schedule and coordinate conferences, meetings, interviews, and appointments.
• Independently resolve scheduling conflicts anticipating scheduling problems.
• Coordinate conference calls, teleconferences, and video conferencing.
• Perform advanced library searches utilizing electronic resources.
• Act as liaison for coordination of physical moves.
• Work with outside vendors.
• Plan and oversee special events, programs, conferences, and symposiums.
• Set up, operate, and maintain office equipment.
• Communication- Partner with the Business Coordinator to develop and post the monthly divisional newsletter.
• Researches information following well-defined paths and responds to a multitude of requests.
• Functions as a resource on department policy and processes.
• Works effectively with other departments, external agencies, and vendors.
• Troubleshoots in response to problems and poses solutions.
• Technology- Use software applications to create and edit workbooks, documents, and presentations.
• Understand the functions of software used in the department and uses this knowledge to organize information.
• Produce queries from databases and reviews data to look for variances.
• Writing/Editing- Produce well-written notes, documents, or communications.
• Transcribe medical dictation.
• Take meeting minutes and format for final review.
• Compose and edit correspondence, reports, and proposals.
• Review, prepare, and submit grant materials to meet submission requirements.
• Type, format, and submit scientific manuscripts and journal reviews.
• Provide manuscript and reference support.
• Financial/Human Resources- Effectively demonstrates skills related to the completion and processing of forms, documents, and reports.
• Collects and electronically submits payroll information for department.
• Acts as a liaison with payroll.
• Compiles information and performs data entry for departmental budget information/expense tracking.
• Assists with completion of HR forms.
• Assists with account reconciliation.
• Validates accuracy of information submitted and resolves discrepancies.
• Acts as a liaison with Human Resources Management Services to facilitate personnel processes.

Education

High school diploma or equivalent

Job description

Cincinnati Children’s is hiring for a role in the Behavioral Med-Clin Psychology department on a full-time basis. The position offers a hybrid schedule with additional on-site presence during peak seasons.

The role entails coordinating division-wide projects, events, and meetings, plus extensive administration and data-related tasks. The position requires a high school diploma or equivalent and 2+ years of related work experience.