Administrative Coordinator (Architecture, Engineering, Construction)

OnTarget Communications; San Antonio (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

OnTarget Communications in Dallas is seeking a detail-oriented Architectural Coordinator to bridge design, documentation, and project delivery. You will support specifications and coordinate meetings to ensure standards and regulatory compliance.

The role emphasizes organization, communication, and collaboration with engineers, architects, and PMs to deliver high-quality outcomes across diverse projects.

Requires a Bachelor’s in AEC, 3+ years admin support, and proficiency in Microsoft Office.

Qualifications

• Bachelor’s degree in Architecture, Engineering or Construction is strongly preferred.
• 3+ years of administrative support experience in AEC industries.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Support the specifications team to prepare, coordinate, and maintain project specifications.
• Set up and attend project kick-off meetings.
• Collaborate with engineers, architects, PMs and consultants to keep specs accurate and up-to-date.
• Manage specification revisions, version control, and document distribution.
• Ensure compliance with applicable standards, codes and regulations.
• Support and manage QA reports.
• Maintain specification templates, libraries, data sheets, and best practices.
• Assist in resolving technical queries related to specifications during design and execution phases.

Skills

Administrative support

Microsoft Office

Communication skills

Education

Architecture/Engineering/Construction Bachelor's

Job description

Only candidates with working experience in Architecture, Engineering, or Construction (A.E.C) industries will be considered

Location: Downtown Dallas (on site)

Model: Fully Time / Fully Employed

Scope: Onsite

Description:

Ready to take your architecture career to the next level? We are seeking a Coordinator to be the vital link between design, documentation, and project delivery. This is a fantastic opportunity for a proactive professional who enjoys collaboration, problem-solving, and ensuring every detail is in place for project success. Join a supportive team where your organizational skills and architectural knowledge will truly shine.

The ideal candidate will have a strong understanding of architectural processes, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will play a key role in maintaining project standards, supporting design teams, and helping deliver high-quality outcomes across a diverse portfolio of projects.

This is an exciting opportunity for a detail-oriented professional who thrives in a team environment and is passionate about contributing to the successful delivery of outstanding architecture.

Responsibilities

• Support the specifications team to prepare, coordinate, and maintain project specifications in alignment with design, engineering, and regulatory requirements
• Set up and attending project kick-off meetings
• Collaborate with engineers, architects, project managers, and consultants to ensure specifications are accurate, complete, and up to date
• Manage specification revisions, version control, and document distribution throughout the project lifecycle
• Ensure compliance with applicable standards, codes, and industry regulations
• Support and manage QA reports
• Maintain specification templates, libraries, data sheets, and best practices
• Assist in resolving technical queries related to specifications during design and execution phases

Qualifications

• Architecture, Engineering, or Construction related Bachelors degree - Strong Advantage
• 3+ years of administrative support experience in the Architecture, Engineering, or Construction industries
• Microsoft Office Proficiency