Administrative Coordinator (Architecture, Engineering, Construction)

OnTarget Communications; Abilene (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

OnTarget Communications in Dallas is seeking a Coordinator to bridge design, documentation, and delivery across A.E.C projects. This role rewards proactive collaboration and meticulous attention to detail to keep projects on track.

You will support specifications, coordinate kick-off meetings, and work with engineers, architects, PMs, and consultants to ensure accurate, up-to-date specifications and compliance with codes and regulations.

Qualifications

• Bachelor's degree in AEC preferred.
• 3+ years administrative support in AEC industries.
• Proficient with Microsoft Office.

Responsibilities

• Prepare, coordinate, and maintain project specifications.
• Set up and attend project kick-off meetings.
• Collaborate with engineers, architects, PMs, and consultants.
• Manage specification revisions and document distribution.
• Ensure compliance with standards, codes and regulations.
• Support QA reports.
• Maintain specification templates and data sheets.
• Assist in resolving technical queries during design and execution.

Skills

Administrative support

Communication skills

Project coordination

Education

AEC bachelor’s degree

Tools

Microsoft Office

Job description

Only candidates with working experience in Architecture, Engineering, or Construction (A.E.C) industries will be considered

Location: Downtown Dallas (on site)

Model: Fully Time / Fully Employed

Scope: Onsite

Description:

Ready to take your architecture career to the next level? We are seeking a Coordinator to be the vital link between design, documentation, and project delivery. This is a fantastic opportunity for a proactive professional who enjoys collaboration, problem-solving, and ensuring every detail is in place for project success. Join a supportive team where your organizational skills and architectural knowledge will truly shine.

The ideal candidate will have a strong understanding of architectural processes, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will play a key role in maintaining project standards, supporting design teams, and helping deliver high-quality outcomes across a diverse portfolio of projects.

This is an exciting opportunity for a detail-oriented professional who thrives in a team environment and is passionate about contributing to the successful delivery of outstanding architecture.

Responsibilities

• Support the specifications team to prepare, coordinate, and maintain project specifications in alignment with design, engineering, and regulatory requirements
• Set up and attending project kick-off meetings
• Collaborate with engineers, architects, project managers, and consultants to ensure specifications are accurate, complete, and up to date
• Manage specification revisions, version control, and document distribution throughout the project lifecycle
• Ensure compliance with applicable standards, codes, and industry regulations
• Support and manage QA reports
• Maintain specification templates, libraries, data sheets, and best practices
• Assist in resolving technical queries related to specifications during design and execution phases

Qualifications

• Architecture, Engineering, or Construction related Bachelors degree - Strong Advantage
• 3+ years of administrative support experience in the Architecture, Engineering, or Construction industries
• Microsoft Office Proficiency