Administrative Coordinator, AEC Projects

WJE; Falls Church (VA); On-site; USD 38,000 - 58,000; Full time

Benefits offered by this job

Health plans

401(k) match

Educational assistance

Time off and leave

Job summary

Wiss, Janney, Elstner Associates, Inc. (WJE) in the Falls Church, VA area is seeking an Administrative Associate to support the Washington, D.C. office. The role involves clerical duties plus high-level administrative projects requiring initiative and problem solving.

You will coordinate meetings, assist onboarding, handle billing support, and contribute to proposals and client communications in a fast-paced environment with a team-focused culture.

Qualifications

• Bachelor's degree in English, Communications, Marketing, Business, or a related field.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong attention to detail and the ability to learn independently.
• Excellent interpersonal and teamwork skills in a fast-paced environment.
• Ability to manage multiple tasks and adapt to changing deadlines.

Responsibilities

• Provide administrative support to the Unit.
• Coordinate internal staff meetings, webinars, lunch presentations, conference calls, and office activities.
• Serve as local IT contact for ordering, preparing, and troubleshooting equipment.
• Assist onboarding of new project and administrative staff.
• Support accounts receivable, e-billing, and invoice reviews.
• Coordinate contract reviews with Legal and support project-related tasks.
• Assist with proposals, qualifications, and pre-qualification documentation.
• Greet guests, answer calls, process mail, and manage office supplies.

Skills

Attention to detail

Team player

Multitasking

Independent learner

Interpersonal skills

Education

Bachelor's degree in a related field

Tools

Microsoft Office

Job description

Wiss, Janney, Elstner Associates, Inc. (WJE) in the Falls Church, VA area is seeking an Administrative Associate to support the Washington, D.C. office. The role involves clerical duties plus high-level administrative projects requiring initiative and problem solving.

You will coordinate meetings, assist onboarding, handle billing support, and contribute to proposals and client communications in a fast-paced environment with a team-focused culture.