Administrative Associate

01 Wiss, Janney, Elstner Associates, Inc.; Washington (District of Columbia); Presencial; USD 38 000 - 58 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health plans

401(k) matching

Paid time off

Educational assistance

Resumo da oferta

Wiss, Janney, Elstner Associates, Inc. (WJE) seeks an Administrative Associate for our Washington, DC area office (Falls Church, VA). The role provides administrative support, coordinates meetings and onboarding, and serves as local IT contact for equipment and workflows.

The position requires a Bachelor's degree (or equivalent experience) and strong MS Office skills. You will collaborate across teams, assist with project accounting, invoicing, and client communications, and contribute to a

Qualificações

• Bachelor's degree in English, Communications, Marketing, Business, or a related field (relevant experience in AEC may be considered in lieu of a degree).
• Proficiency with Microsoft Office, including Word, Excel, Outlook and PowerPoint.

Responsabilidades

• Provide administrative support to the Unit.
• Coordinate internal staff meetings, webinars, lunch presentations, conference calls, and office outings and activities.
• Serve as local IT contact for ordering, preparing, and troubleshooting equipment.
• Work closely with administrative team members to ensure efficient workflow, effective communication, and a collaborative team environment.
• Prepare for and support onboarding of new project and administrative staff.
• Assist with time and expense reporting and corrections, and train associates on project-related accounting processes.
• Support accounts receivable and e-billing, review invoices.
• Coordinate contract review with the Legal team.
• Support staff with project-related tasks, including project correspondence and client communication.
• Assist with report review, including editing and formatting.
• Create and run Workday reports.
• Assist in preparing qualifications submittals in response to RFPs and RFQs, and maintain pre-qualification documentation.
• Develop and maintain proposal materials, project profiles, and pre-qualification documentation.
• Greet guests and answer incoming calls, process correspondence, mail and FedEx packages, manage office supplies and equipment, scan, copy, print and file documents.

Conhecimentos

Interpersonal skills

Multi-tasking

Team player

Independent learner

Formação académica

Bachelor's degree in English, Communications, Marketing, Business, or related field

Ferramentas

Microsoft Office

Descrição da oferta de emprego

Wiss, Janney, Elstner Associates, Inc. (WJE) is seeking an Administrative Associate to support our Washington, D.C. office located in Falls Church, Virginia. WJE is a global firm of engineers, architects and materials scientists committed to helping solve, repair and avoid problems in the built world. Since 1956, our applied experience from more than 200,000 projects and our state-of-the-art laboratory and testing facilities have made WJE a leader in providing innovative yet practical solutions to the clients we serve. Administrative staff at WJE are encouraged to take on responsibility and seek challenges in their roles.

Responsibilities

• Provide administrative support to the Unit
• Coordinate internal staff meetings, webinars, lunch presentations, conference calls, and office outings and activities
• Serve as local IT contact for ordering, preparing, and troubleshooting equipment
• Work closely with administrative team members to ensure efficient workflow, effective communication, and a collaborative team environment
• Prepare for and support onboarding of new project and administrative staff
• Assist with time and expense reporting and corrections, and train associates on project-related accounting processes
• Support accounts receivable and e-billing, review invoices
• Coordinate contract review with the Legal team
• Support staff with project-related tasks, including project correspondence and client communication
• Assist with report review, including editing and formatting
• Create and run Workday reports
• Assist in preparing qualifications submittals in response to RFPs and RFQs, and maintain pre-qualification documentation
• Develop and maintain proposal materials, project profiles, and pre-qualification documentation
• Greet guests and answer incoming calls, process correspondence, mail and FedEx packages, manage office supplies and equipment, scan, copy, print and file documents.

Requirements

• Bachelor's degree in English, Communications, Marketing, Business, or a related field. (Relevant experience in the Architecture, Engineering and Construction (AEC) industry may be considered in lieu of a degree.)
• Proficiency with Microsoft Office, including Word, Excel, Outlook and PowerPoint
• Strong attention to detail
• Ability to learn independently
• Enthusiasm for supporting others in their work and working as a team
• Ability to manage multiple tasks and adapt to changing priorities and project deadlines
• Strong interpersonal skills and the ability to work effectively with professionals at all levels in a fast-paced environment

Culture, Compensation, and Benefits

Wiss, Janney, Elstner Associates, Inc. (WJE) is a global firm of engineers, architects and materials scientists. Clients worldwide seek our expertise to solve the most significant, interesting and challenging problems in the built world. Our applied experience from more than 175,000 projects combined with unparalleled laboratory and testing capabilities have made WJE a leader in providing innovative yet practical solutions to the clients we serve. Working at WJE is a team endeavor characterized by a culture of trust and personal responsibility. We encourage open communication, continuous learning, innovative thinking, ongoing mentoring and free-flowing collaboration. We seek highly talented and hard-working individuals who want to be challenged, who want hands-on work, and who want to be mentored by the industry’s most accomplished experts.

A good faith estimate of the starting hourly rate (gross) for this position is in the following range: $27.85 - $41.77. This non-exempt position is also eligible for WJE’s industry-leading, total rewards package which enables our employees to grow and thrive with comprehensive health and financial benefits. The following benefits are included:

• Robust and affordable health plans for employees and their families, including HSA as well as low and high-deductible PPO options
• Generous 401(k) matching of 110% for the first 6% of eligible pay vesting immediately
• Time off to care for yourself and others
• Investments in employees’ educational assistance and professional development

Equal Opportunity Employer

WJE is an Equal Opportunity Employer. We invite all qualified applicants to apply including individuals with disabilities and protected veterans (VEVRAA federal contractor). WJE will consider qualified applicants with criminal histories in a manner consistent with the requirements of Fair Chance Ordinances.