Administrative Associate — Join a Global Engineering Team

01 Wiss, Janney, Elstner Associates, Inc.; Washington (District of Columbia); Presencial; USD 38 000 - 58 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Health plans

401(k) matching

Paid time off

Educational assistance

Resumo da oferta

Wiss, Janney, Elstner Associates, Inc. (WJE) seeks an Administrative Associate for our Washington, DC area office (Falls Church, VA). The role provides administrative support, coordinates meetings and onboarding, and serves as local IT contact for equipment and workflows.

The position requires a Bachelor's degree (or equivalent experience) and strong MS Office skills. You will collaborate across teams, assist with project accounting, invoicing, and client communications, and contribute to a

Qualificações

• Bachelor's degree in English, Communications, Marketing, Business, or a related field (relevant experience in AEC may be considered in lieu of a degree).
• Proficiency with Microsoft Office, including Word, Excel, Outlook and PowerPoint.

Responsabilidades

• Provide administrative support to the Unit.
• Coordinate internal staff meetings, webinars, lunch presentations, conference calls, and office outings and activities.
• Serve as local IT contact for ordering, preparing, and troubleshooting equipment.
• Work closely with administrative team members to ensure efficient workflow, effective communication, and a collaborative team environment.
• Prepare for and support onboarding of new project and administrative staff.
• Assist with time and expense reporting and corrections, and train associates on project-related accounting processes.
• Support accounts receivable and e-billing, review invoices.
• Coordinate contract review with the Legal team.
• Support staff with project-related tasks, including project correspondence and client communication.
• Assist with report review, including editing and formatting.
• Create and run Workday reports.
• Assist in preparing qualifications submittals in response to RFPs and RFQs, and maintain pre-qualification documentation.
• Develop and maintain proposal materials, project profiles, and pre-qualification documentation.
• Greet guests and answer incoming calls, process correspondence, mail and FedEx packages, manage office supplies and equipment, scan, copy, print and file documents.

Conhecimentos

Interpersonal skills

Multi-tasking

Team player

Independent learner

Formação académica

Bachelor's degree in English, Communications, Marketing, Business, or related field

Ferramentas

Microsoft Office

Descrição da oferta de emprego

Wiss, Janney, Elstner Associates, Inc. (WJE) seeks an Administrative Associate for our Washington, DC area office (Falls Church, VA). The role provides administrative support, coordinates meetings and onboarding, and serves as local IT contact for equipment and workflows.

The position requires a Bachelor's degree (or equivalent experience) and strong MS Office skills. You will collaborate across teams, assist with project accounting, invoicing, and client communications, and contribute to a