Administrative Coordinator 4

State of Louisiana; Columbia (LA); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

NHSC loan repayment

Job summary

Northeast Delta Human Services Authority invites applications for an Administrative Coordinator 4 at the Columbia Integrated Care Clinic. The role supports an Integrated Care Treatment Team, performing clerical duties and ensuring policy compliance to deliver quality behavioral health services.

Ideal candidates have at least three years of administrative experience and knowledge of Medicaid/insurance workflows.

Qualifications

• Three years of experience in administrative services.
• Experience substitution: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Responsibilities

• Establish fees for new consumers; enter income, benefits, and dependents.
• Verify and document Medicare, Medicaid and other coverages; scan insurance cards.
• Make daily deposits and submit the Daily Check/Cash Logs; maintain supporting documentation.
• Inventory supplies, initiate orders; verify receipt of goods; submit invoices for payment.
• Independently compose letters and emails; screen mail and calls; assist with scheduling.
• Ensure all consumer records are current; maintain confidentiality.
• Assist with Medicaid application process; maintain state vehicle logs and voter registration documents.
• Manage payroll documentation for all employees; assist with inventory of movable property; conduct annual property inventory.
• Act as clinic safety officer; inspect buildings; conduct safety drills and risk management training.

Skills

Administrative experience

Policy compliance

Critical thinking

Job description

NORTHEAST DELTA HUMAN SERVICES AUTHORITY MISSION:

Serve as a catalyst for individuals with mental health, developmental disabilities, and addictive disorders to help them realize their full human potential by offering quality, excellent care with greater accessibility.

Northeast Delta Human Services Authority is seeking an Administrative Coordinator 4 to work as part of an Integrated Care Treatment Team to provide quality care and reduce the stigma related to receiving Behavioral Health Services and/or treatment. The incumbent independently performs duties that require broad knowledge across several clerical fields to assist the administrative team with all assigned duties.

An ideal candidate will possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Establish fees for new consumers according to agency guidelines; enter information related to income, benefits, and dependents.
• Provide consumers with information related to insurance benefit out-of-pocket costs; reassess and update fees when necessary; and obtain information and proof of verification to update charts, maintain necessary information for the establishment of fees as needed.
• Verify and document Medicare, Medicaid, and other coverages; scan copies of insurance cards into the electronic record.
• Make daily deposits and submit the Daily Check/Cash Logs according to agency guidelines; maintain all supporting documentation for audit purposes.
• Inventory supplies, initiate orders, verify receipt of goods, and submit invoices to purchasing for payment.
• Independently compose letters and emails to answer routine correspondence, screen mail and telephone calls, assist with scheduling appointments, and complete phone calls related to upcoming appointments.
• Ensure all consumer records are current, filing reports/evaluations, lab slips, correspondence, discharge summaries, etc., using LDH confidentiality/ disclosure of consumer’s records, disposal of records, etc.
• Assist consumers with completing the Medicaid application process, maintain and submit state vehicle logs and voter registration documentation.
• Manage payroll documentation for all employees at the designated clinic; submit required logs and reports as indicated by their respective deadlines; assist the Property Control Manager with maintaining inventory of all movable property; conduct and certify annual property inventory.
• Act as clinic safety officer; inspect buildings regularly for safety hazards, conduct safety meetings, conduct fire and tornado drills, and attend regional safety meetings and participate in Risk Management training.

Position-Specific Details:

Appointment Type: Probational, Promotional, Demotion, Lateral Transfer, or Detail to Special Duty

Location: Columbia Integrated Care Clinic

Compensation: NEDHSA is a designated approved National Health Service Corps (NHSC) site. Clinicians who work at NHSC-approved sites are eligible to apply to the NHSC Loan Repayment Program to pay off student loans.

• 2-year Full-Time Clinical Practice: NHSC will pay up to $50,000* for an initial 2 years of full-time clinical practice to clinicians.

(Full-time clinical practice is defined as no less than 40 hours per week, for a minimum of 45 weeks per year.)

Contact Information

For further information about this vacancy, contact:

Ms. Janesia Raybon, MPA

Human Resources Director A

Northeast DeltaHuman Services Authority

2513 Ferrand Street

Monroe, LA 71201

318-362-4237 (office)

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.