Administrative Coordinator 3

State of Louisiana; Baton Rouge (LA); On-site; USD 36,000 - 48,000; Full time

Job summary

Office of Juvenile Justice - Baton Rouge Regional Office in Baton Rouge, LA seeks an Administrative Coordinator 3 to provide essential clerical and program support. The role requires strong organization, communication, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include scheduling, payroll/timekeeping support, and maintaining accurate records, while serving as a liaison between departments, providers, and community partners.

Qualifications

• Two years of experience in administrative services.

Responsibilities

• Provide essential clerical and program support to the Regional Office, including multi-line phone coverage, mail processing, scheduling, and client assistance.
• Act as a liaison between agency departments, contracted providers, vendors, and community partners; prepare referral packets and transfer case records.
• Reconcile monthly invoices from contracted providers and track service usage.

Skills

Administrative support

Communication

Organization

Tools

Payroll software

Job description

Office of Juvenile Justice - Baton Rouge Regional Office

660 N Foster Dr., Baton Rouge, LA 70806

https://ojj.la.gov/location/baton-rouge-metro-region

The Office of Juvenile Justice is seeking a detail-oriented and dependable Administrative Coordinator 3 to provide essential clerical and program support to the Regional Office. This role supports daily operations through effective communication, accurate documentation, and strong coordination with agency departments, contracted providers, and community partners.

This role is ideal for someone who excels in multitasking, communication, and maintaining smooth administrative operations that support the mission of the Regional Office.

AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:

• Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally.
• Following Policies and Procedures: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.
• Managing Resources: Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs.
• Acting with Ethics and Integrity: Acts with integrity, respects confidentiality, and treats people fairly.
• Adapting to Change: Adjusts quickly and stays effective during change.

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

You will assist with client support, scheduling, mail processing, and administrative communication while maintaining accurate payroll and timekeeping records, managing office supplies, and supporting managers with calendars, travel, and reporting needs. The position requires strong organizational skills, professionalism, and the ability to handle multiple priorities in a fast-paced environment.

• Perform essential clerical and program support duties, including multi-line phone coverage, mail processing, scheduling, and client assistance for the Regional Office.
• Serve as a liaison between agency departments, contracted providers, vendors, and community partners; prepare and route referral packets and transfer case records.
• Reconcile monthly invoices from contracted providers, track service usage, and enter data into automated systems.
• Coordinate payroll and timekeeping for regional staff, including leave tracking, FMLA, overtime, and attendance accuracy.
• Manage purchasing requisitions, maintain office supply inventory, and conduct equipment/supply counts.
• Support managers with calendars, travel arrangements, report preparation, and administrative tasks; oversee closed-file maintenance and annual purging.
• Compile information from multiple sources to prepare specialized reports and complete additional duties assigned by the District Manager or Administrative Coordinator 4.

Position-Specific Details:

• Work Location: This vacancy is located at the Baton Rouge Regional Office in Baton Rouge, Louisiana.
• Appointment Type: Full time, Probational

The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c).

If you are contacted for an interview, please let us know at that time if you will need special accommodations.

NOTE: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License, and clear a background check.

The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.