Administrative Coordinator 2 (Job Appointment)

State of Louisiana; Baton Rouge (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

Louisiana Behavior Analyst Board in Baton Rouge is hiring an Administrative Coordinator to provide administrative and database support for registration, transfer, discontinuation, and renewal of licenses. You will handle data entry, filing, correspondence, and interactions with applicants, registrants, supervisors, and visitors.

The role requires attention to detail, confidentiality, and the ability to manage multiple time-sensitive tasks; schedule is 7:30 AM to 3:30 PM, Monday to Friday;

Qualifications

• One year of experience in administrative services.
• At least two years of clerical experience.
• Experience substitution: every 15 college semester hours substitutes for six months of experience.
• This position will be filled as a Job Appointment; potential conversion if funds allow.

Responsibilities

• Process a high volume of applications or documents accurately.
• Data entry and database management.
• Scanning, indexing, and maintaining electronic records.
• Filing, retrieving, and researching documents.
• Inventory and supply management.
• Receiving and distributing mail/packages.
• Front-desk and visitor/customer service.
• Follow established procedures while exercising independent judgment.
• Maintain accuracy and meet deadlines.

Skills

Accepting Direction

Ethics and Integrity

Accountability

Effective Communication

Customer Focus

Professionalism

Policy & Procedures

Job description

Mission:

The mission of the Louisiana Behavior Analyst Board is to protect the public from unauthorized, unqualified, and improper or unethical services by ensuring applied behavior analysis services received by the citizens of Louisiana meet or exceed the established, published standards.

Overview of the Role:

The position provides comprehensive administrative and database support for the registration, transfer, discontinuation, and renewal of Registered Line Technicians. The position requires accurate data entry, record maintenance, filing, correspondence handling, and interaction with applicants, registrants, supervisors, and visitors.

The position is responsible for maintaining accurate and timely registration records, ensuring data integrity within the LBAB database, processing a high volume of applications and status changes, and providing administrative support for the annual renewal of a substantial number of licenses, certifications, and registrations. The position requires strong attention to detail, organization, confidentiality, computer proficiency, and the ability to manage multiple time-sensitive administrative responsibilities.

An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
• Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.
• Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
• Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
• Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
• Following Policies & Procedures: The ability to comply with the organization's policies and procedures, State Civil Service rules, and all applicable federal and state laws.

This position will be filled as a Job Appointment. In the event that funds become available for a permanent position, the employee may be converted to a probational appointment.

One year of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will substitute for six months of the required experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

As an Administrative Coordinator, you'll help create a positive first impression for every person who walks through our doors. In this role, you will:

• Process a high volume of applications or documents accurately
• Data entry and database management
• Scanning, indexing, and maintaining electronic records
• Filing, retrieving, and researching documents
• Inventory and supply management
• Receiving and distributing mail/packages
• Front-desk and visitor/customer service
• Following established procedures while exercising independent judgment
• Maintaining accuracy and meeting deadlines
• At least two years of clerical experience

Position-Specific Details:

Appointment Type: Job Appointment. This position will be filled as a Job Appointment. In the event that funds become available for a permanent position, the employee may be converted to a probational appointment.

Career Progression: This position does not participate in a Career Progression Group.

Work Schedule: Work hours are 7:30 AM to 3:30 PM, Monday - Friday.

Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.