Administrative Coordinator 1-4 (CSRC)

State of Louisiana; Baton Rouge (LA); On-site; USD 38,000 - 54,000; Full time

Job summary

State of Louisiana’s Department of Children and Family Services in Baton Rouge seeks an Administrative Coordinator 1-4 to support CSRC management, manage payroll audits, and coordinate hiring processes. The role oversees interview scheduling, reference checks, offers, and onboarding, with a focus on accuracy and compliance.

The position includes safety coordination duties and flexible schedules. No prior experience required; HP 420 background clearances apply, and the role offers growth

Qualifications

• No experience or training is required.
• The official job specifications for this role, as defined by the State Civil Service, can be found here.

Responsibilities

• Provides Support to the management staff of the Child Safety Response Center (CSRC).
• Reviews incoming mail and monitors the fax machine to include written reports of abuse and/or neglect and forwards to Managers via Centralized mailbox.
• Serves as the Human Resources Coordinator/Liaison for (CSRC).
• Process documents as needed in preparation to interview and hire new employees; processes terminations, details, promotions, transfer, and other HR duties.
• Prepare, process and complete needed follow up on HR forms with request to fill vacancies, schedule interviews and other departmental actions needed.
• Completes audits on payroll, process time entry reports for errors as assigned that includes but not limited to completing and overtime/leave chart for all CSRC staff for management review.
• Serve as safety coordinator for the CSRC and gathers required information of attendance and task related to Quarterly Safety Training.
• Performs other duties as assigned for the smooth operation of the Department.

Skills

Accepting Direction

Communicating Effectively

Demonstrating Accountability

Acting with Ethics and Integrity

Displaying Professionalism

Job description

Department MISSION

To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong.

Department VISION

A future where every child thrives in a loving environment, supported by empowered families and resilient communities.

Department VALUES

Treating all people with dignity, compassion and respect, while providing services with integrity.

At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

Join Our Team at DCFS: Administrative Coordinator 1-4

The incumbent in this position is essential to maintaining accurate, timely, and compliant payroll, hiring, reporting, and onboarding operations. The position also coordinates and manages the hiring and recruitment process from the initial request to fill a vacancy through hire. This includes submitting hiring requests, receiving and forwarding applications for qualification review, scheduling interviews, coordinating panel interviews and hiring recommendations, conducting and documenting reference checks, processing hiring documentation, monitoring applicant status, coordinating conditional offers of employment, and tracking clearances and onboarding progress.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Selected Preferred Competencies:

• Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.

No experience or training is required.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Provides Support to the management staff of the Child Safety Response Center (CSRC)
• Reviews incoming mail and monitors the fax machine to include written reports of abuse and/or neglect and forwards to Mangers via Centralized mailbox.
• Serves as the Human Resources Coordinator/Liaison for (CSRC).
• Process documents as needed in preparation to interview and hire new employees; processes terminations, details, promotions, transfer, and other HR duties.
• Prepare, process and complete needed follow up on HR forms with request to fill vacancies, schedule interviews and other departmental actions needed.
• Completes audits on payroll, process time entry reports for errors as assigned that includes but not limited to completing and overtime/leave chart for all CSRC staff for management review.
• Serve as safety coordinator for the CSRC and gathers required information of attendance and task related to Quarterly Safety Training.
• Performs other duties as assigned for the smooth operation of the Department.

Position-Specific Details:

Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Career Progression: This position may be filled as an Administrative Coordinator 1-4, depending on the selected applicant.

Work Schedule: Typically, work hours are 8:00 am to 4:30 pm, Monday – Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

Work Location: Baton Rouge, La- State Office

Louisiana HB 420 requires all prospective DCFS employees to complete and clear multiple background clearances prior to employment with this agency.

Contact Information:

For further information about this vacancy contact:

Wendy Barber
[e-mail]

DCFS is an "Equal Opportunity Employer" and Louisiana is a "State as a Model Employer (SAME) for People with Disabilities" that supports the recruitment, hiring, and retention of individuals with disabilities.