Administrative Assistant 4

State of Louisiana; Baton Rouge (LA); On-site; USD 38,000 - 54,000; Full time

Job summary

The Department of Children and Family Services in Baton Rouge, Louisiana is seeking a Section Timekeeper to perform complex administrative and secretarial support, handling HR actions via ePar and assisting the Director with routine matters in their absence.

Ideal candidates have at least three years of experience in administrative services, strong communication and accountability, and a commitment to ethical conduct.

Qualifications

• Three years of experience in administrative services.
• Experience substitution: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Responsibilities

• Prepares Administrative Services HR actions, via ePar, for section employees.
• Develops and maintains a broad knowledge of policies, procedures and protocols and provides advice and assistance to the Director.
• Provides functional supervision and assists in training the Section’s subordinate clerical employees.
• Tracks and monitors the status of projects to ensure the Section projects, priorities and tasks are completed timely.
• Responsible for follow-up activity required to reconcile problems of incorrect shipments and related invoices.
• Provides Allocation Space Report quarterly to DCFS Cost Allocation Section for the Administrative Service Section.
• Processes all IT related procurement requests via either LaCarte, CBA or LaGov SRM.
• Processes payment of services for field offices access to their fingerprint machines for all (9) Regions.

Skills

Administrative services

Job description

Department MISSION

To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong.

About This Job

Department MISSION

To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong.

Department VISION

A future where every child thrives in a loving environment, supported by empowered families and resilient communities.

Department VALUES

Treating all people with dignity, compassion and respect, while providing services with integrity.

This position is located in Baton Rouge, Louisiana.

The incumbent serves as the Section Timekeeper and performs a variety of complex administrative and secretarial support functions in the section. This position is responsible for all minor administrative matters in the absence of the Director and independently relieves the Director of all routine minor administrative matters.

At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

An Ideal Candidate Should Possess The Following Competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity, and honesty, regardless of circumstances or personal benefit.
• Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change.
• Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.

If you're driven, collaborative, and ready to make an impact - this could be the opportunity for you!

Minimum Qualifications

Three years of experience in administrative services.

Experience Substitution

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

• Prepares Administrative Services HR actions, via ePar, for section employees.
• Develops and maintains a broad knowledge of policies, procedures and protocols and provides advice and assistance to the Director.
• Provides functional supervision and assists in training the Section’s subordinate clerical employees.
• Tracks and monitors the status of projects to ensure the Section projects, priorities and tasks are completed timely
• Responsible for follow-up activity required to reconcile problems of incorrect shipments and related invoices.
• Provides Allocation Space Report quarterly to DCFS Cost Allocation Section for the Administrative Service Section.
• Processes all IT related procurement requests via either LaCarte, CBA or LaGov SRM.
• Processes payment of services for field offices access to their fingerprint machines for all (9) Regions.

Position-Specific Details

Appointment Type

This position will be filled as a Job Appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Work Schedule

Typically, work hours are 8:00 am to 4:30 pm, Monday – Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

Work Location

Baton Rouge, Louisiana

Background Clearance Requirements

Louisiana HB 420 requires all prospective DCFS employees to complete and clear multiple background clearances prior to employment with this agency.

Contact Information

For further information about this vacancy, contact:

Ali Bagbey

Department of Children and Family Services

[e-mail]

DCFS is an “Equal Opportunity Employer”, and Louisiana is a State as a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a State Employee, You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program:

Insurance Coverage

More information can be found at https://info.groupbenefits.org/

Parental Leave

Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave

State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement

State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others