Administrative Coordinator 1/2/3

State of Louisiana; Baton Rouge (LA); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Parental Leave

Holidays & Leave

Insurance Coverage

Retirement Plans

Job summary

State of Louisiana's Department of Children and Family Services seeks an Administrative Coordinator in Gonzales, LA, to be the first point of contact, greet visitors, and provide essential administrative support to keep the front office running smoothly.

The role supports a mission to protect children, empower families, and strengthen communities. Flexible schedules and potential detail/promotional opportunities accompany a key public service position.

Qualifications

• No experience or training is required.

Responsibilities

• Greets visitors in a cordial manner and maintains office procedures.
• Receives correspondence and notifies staff of receipt.
• Creates purchase orders.
• Inputs invoices into Vendor Invoice Portal.
• Office Space Utilization Quarterly Reports.

Skills

Communicating Effectively

Accepting Direction

Focusing on Customers

Adapting to Change

Displaying Professionalism

Job description

About This Job

Department Mission

To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong.

Department Vision

A future where every child thrives in a loving environment, supported by empowered families and resilient communities.

Department Values

Treating all people with dignity, compassion and respect, while providing services with integrity.

This vacancy is located in the DCFS Child Welfare Office, Gonzales, LA.

At the Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equality.

We’re looking for an Administrative Coordinator to serve as the first point of contact at the agency in our Child Welfare Office in Ascension Parish, creating a welcoming environment for clients and visitors and providing administrative support that keeps our front office running smoothly.

Ideal Candidate Competencies

• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.
• Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors and actions in response to evolving circumstances or unexpected change.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication and consideration for others.

Minimum Qualifications

No experience or training is required.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

• Greets visitors in a cordial manner and maintains office procedures.
• Receives correspondence and notifies staff of receipt.
• Creates purchase orders.
• Inputs invoices into Vendor Invoice Portal.
• Office Space Utilization Quarterly Reports.

Position-Specific Details

Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Career Progression: This position may be filled as an Administrative Coordinator 1-3, depending on the selected applicant.

Work Schedule: Typically, work hours are 8:00 am to 4:30 pm, Monday – Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

Work Location: Gonzales, LA

Louisiana HB420 requires that all prospective DCFS employees complete and clear multiple background checks prior to employment with the agency.

NOTE: The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15.587.1 (c).

Must possess a valid driver's license & access to a personal vehicle before appointment.

Contact Information

For further information about this vacancy contact:

Shelby Young

DCFS Human Resources

[e-mail]

DCFS is an "Equal Opportunity Employer" and Louisiana is a "State as a Model Employer (SAME) for People with Disabilities" that supports the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

Benefits

Insurance Coverage

More information can be found at https://info.groupbenefits.org/

Parental Leave

Up to six weeks paid parental leave.

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave

State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement

State Of Louisiana Employees Are Eligible To Participate In Various Retirement Systems (based On The Type Of Appointment And Agency For Which An Employee Works). These Retirement Systems Provide Retirement Allowances And Other Benefits For State Officers And Employees And Their Beneficiaries. State Retirement Systems May Include (but Are Not Limited To):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others

You Will Earn Competitive Pay, Choose From a Variety Of Benefits, And Have Access To a Great Professional Development Program: