Administrative Coordinator 1/2/3

Grambling State University; Houma (LA); On-site; USD 30,000 - 42,000; Full time

Job summary

Louisiana DCFS in Terrebonne Parish, Houma, LA is seeking an Administrative Coordinator to be the first point of contact at the Child Welfare Office. You will greet visitors, manage front desk duties, and provide administrative support to ensure smooth operations.

The role requires strong communication, customer service orientation, and reliability. A valid driver’s license and access to a personal vehicle are required; some positions may involve flexible schedules and occasional shifts.

Qualifications

• Ideal candidate should possess strong communication and customer-service skills.
• No prior experience required; training provided.
• Must possess a valid driver's license and have access to a vehicle.

Responsibilities

• Greets visitors and maintains office procedures.
• Receives correspondence and notifies staff of receipt.
• Creates purchase orders.
• Inputs invoices into Vendor Invoice Portal.
• Produces quarterly Office Space Utilization Reports.

Skills

Communicating Effectively

Accepting Direction

Focusing on Customers

Adapting to Change

Displaying Professionalism

Job description

Department MISSION

To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong.

Department VISION

A future where every child thrives in a loving environment, supported by empowered families and resilient communities.

Department VALUES

Treating all people with dignity, compassion and respect, while providing services with integrity.

Location

This vacancy is located in the DCFS Child Welfare Office, Houma, LA.

About the Role

We’re looking for an Administrative Coordinator to serve as the first point of contact at the agency in our Child Welfare Office in Terrebonne Parish, creating a welcoming environment for clients and visitors and providing administrative support that keeps our front office running smoothly.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.

• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

• Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors and actions in response to evolving circumstances or unexpected change.

• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication and consideration for others.

No experience or training is required.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Greets visitors in a cordial manner and maintains office procedures.
• Receives correspondence and notifies staff of receipt.
• Creates purchase orders.
• Inputs invoices into Vendor Invoice Portal.
• Office Space Utilization Quarterly Reports.

Position-Specific Details:

Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Career Progression: This position may be filled as an Administrative Coordinator 1-3, depending on the selected applicant.

Work Schedule: Typically, work hours are 8:0 am to 4:30 pm, Monday – Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

Work Location: Houma, LA

Louisiana HB420 requires that all prospective DCFS employees complete and clear multiple background checks prior to employment with the agency.

NOTE: The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15.587.1 (c).

Must possess a valid driver's license & access to a personal vehicle before appointment.

For further information about this vacancy contact: Shelby Young

[e-mail]

DCFS is an "Equal Opportunity Employer" and Louisiana is a "State as a Model Employer (SAME) for People with Disabilities" that supports the recruitment, hiring, and retention of individuals with disabilities.