Administrative Coordinator 1/2/3

DCFS-Department of Children and Family Services; Amite City (LA); On-site; USD 32,000 - 48,000; Full time

Job summary

The Department of Children and Family Services in Tangipahoa Parish, Amite, LA is seeking an Administrative Coordinator to serve as the first point of contact in the Child Welfare Office. You will greet visitors, handle clerical tasks, process invoices, and support staff and clients to keep the front office running smoothly.

Work hours are 8:00 am–4:30 pm, Monday–Friday, with possible flexible schedules after eligibility.

Qualifications

• No experience or training is required.

Responsibilities

• Greets visitors in a cordial manner and maintains office procedure.
• Receives correspondence and notifies staff of receipt.
• Creates purchase orders.
• Inputs invoices into Vendor Invoice Portal.
• Office Space Utilizations Quarterly Reports

Skills

Communicating effectively

Accepting direction

Focusing on customers

Adapting to change

Displaying professionalism

Job description

Department MISSION

DCFS is working to keep children safe, helping individuals and families become self-sufficient, and providing safe refuge during disasters.

Department VISION

We care for the well-being and safety of Louisiana's people.

Department VALUES

Treating all people with dignity, compassion and respect, while providing services with integrity.

This vacancy is located in Tangipahoa Parish- DCFS Child Welfare Office in Amite, LA.

At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

We’re looking for an Administrative Coordinator to serve as the first point of contact at the agency in our Child Welfare Office in Tangipahoa Parish, creating a welcoming environment for clients and visitors and providing administrative support that keeps our front office running smoothly.

This position provides clerical, programmatic, and administrative support functions for staff, applicants and clients of the Tangipahoa Parish Child Welfare office.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

Selected Core Competencies:

• Communicating Effectively:The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.

• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

Selected Preferred Competencies:

• Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors and actions in response to evolving circumstances or unexpected change.

• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication and consideration for others.

No experience or training is required.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Greets visitors in a cordial manner and maintains office procedure.
• Receives correspondence and notifies staff of receipt.
• Creates purchase orders.
• Inputs invoices into Vendor Invoice Portal.
• Office Space Utilizations Quarterly Reports

Position-Specific Details:

Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Career Progression: This position may be filled as a Administrative Coordinator 1-3, depending on selected applicant.

Work Schedule: Typically, work hours are 8:00 am to 4:30 pm, Monday – Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

Work Location: Covington Region (Tangipahoa Parish)

Louisiana HB420 requires that all prospective DCFS employees complete and clear multiple background checks prior to employment with the agency.

NOTE: The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15.587.1 (c).

Must possess a valid driver's license & access to a personal vehicle before appointment.

Contact Information:

For further information about this vacancy contact:

Shelby Young
DCFS Human Resources

[e-mail]

DCFS is an "Equal Opportunity Employer" and Louisiana is a “State as a Model Employer (SAME) for People with Disabilities” that supports the recruitment, hiring, and retention of individuals with disabilities.