Administrative Assistant 5

State of Louisiana; Bogalusa (LA); On-site; USD 38,000 - 52,000; Full time

Job summary

DCFS Louisiana is seeking an Administrative Assistant 5 to provide advanced clerical support. The role requires independent judgement, confidentiality, and adherence to state civil service policies while serving in Washington Parish.

You will handle mail, scheduling, data entry, payroll administration, and travel arrangements for the Deputy Assistant Secretary and staff, with flexible hours and a 8:00 to 4:30 schedule.

Qualifications

• Four years of experience in administrative services.
• EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
• The official job specifications for this role, as defined by the State Civil Service, can be found here.

Responsibilities

• Performs duties independently and exercises a high degree of independent judgement and initiative in determining the appropriate action in routine and non-routine matters.
• Assists with administrative matters as it relates to the function and operation of the office such as mail management, correspondence, scheduling, and phone calls.
• Operates a personal computer attached to the department's network for data entry, creation of reports, organization of data, word processing, submission of electronic files, etc.
• Serves as a payroll/time administrator or back up for a percentage of the staff associated with the division, and generates reports for payroll bi-weekly.
• Coordinates and confirms travel arrangements for the Deputy Assistant Secretary and other CW staff as designated.

Skills

Communicating Effectively

Following Policies and Procedures

Making Accurate Judgments

Displaying Professionalism

Managing Time

Job description

Department MISSION

To protect children, empower families, and strengthen communities so every child grows up safe, stable, and strong.

Department VISION

A future where every child thrives in a loving environment, supported by empowered families and resilient communities.

Department VALUES

Treating all people with dignity, compassion and respect, while providing services with integrity.

At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

Join Our Team at DCFS: Administrative Assistant 5

This is a highly advanced clerical position that requires frequent application of independent judgement and initiative. The administrative responsibilities and job duties the incumbent performs are of a highly confidential nature in accordance with the policy and procedure of DCFS.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

Selected Core Competencies:

• Communicating Effectively:The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Following Policies and Procedures:The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Making Accurate Judgments:The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Selected Preferred Competencies:

• Displaying Professionalism:The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
• Managing Time:The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

Four years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Performs duties independently and exercises a high degree of independent judgement and initiative in determining the appropriate action in routine and non-routine matters.
• Assists with administrative matters as it relates to the function and operation of the office such as mail management, correspondence, scheduling, and phone calls.
• Operates a personal computer attached to the department's network for data entry, creation of reports, organization of data, word processing, submission of electronic files, etc.
• Serves as a payroll/time administrator or back up for a percentage of the staff associated with the division, and generates reports for payroll bi-weekly.
• Coordinates and confirms travel arrangements for the Deputy Assistant Secretary and other CW staff as designated.

Position-Specific Details:

Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Work Schedule: Typically, work hours are 8:00 am to 4:30 pm, Monday – Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

Work Location: Washington Parish

Louisiana HB 420 requires all prospective DCFS employees to complete and clear multiple background clearances prior to employment with this agency.

Contact Information:

For further information about this vacancy contact:

Eulanda Batiste

[e-mail]

DCFS is an "Equal Opportunity Employer" and Louisiana is a "State as a Model Employer (SAME) for People with Disabilities" that supports the recruitment, hiring, and retention of individuals with disabilities.