Administrative Coordinator

Socket.dev; Warwick (RI); On-site; USD 25,000 - 30,000; Part time

Job summary

Socket.dev is seeking an Administrative Coordinator to support the organization’s needs. You will answer phones, greet visitors, and maintain a calm, professional front desk presence.

The role requires 25 hours per week (Mon-Fri, 12:00 PM–5:00 PM ET). Ideal candidates have general administrative experience, proficiency with Microsoft Office, and strong people skills. Bilingual English/Spanish is preferred.

Qualifications

• General administrative experience and knowledge of administrative software (Microsoft Office Suite).
• Operating office equipment and strong people-facing skills.
• Must be able to use telephonic software.
• Bilingual English/Spanish preferred; proficiency in English (reading/writing).

Responsibilities

• Answer phones and greet visitors in a calm, professional manner.
• Maintain front reception area and cover breaks/lunches.
• Direct calls and welcome guests upon arrival.
• Coordinate with team members and support executive staff.
• Prepare invoices and manage mail/distribution as needed.
• Maintain organized workspace and assist with administrative tasks as assigned.

Skills

Microsoft Office Suite

Telephonic software

People-facing skills

Education

High School diploma

College degree preferred

Tools

Telephone systems

Job description

Desired Schedule: Monday - Friday, 12:00 PM ET - 5:00 PM ET (25 hours/week)

Position Summary:

To support the administrative needs of the organization. The Administrative Coordinator will answer phones and greet visitors in a calm, kind and professional manner.

Essential Duties:

• Ensure that the Front Reception area is always manned. Work collaboratively with other Administrative Coordinators to cover breaks and lunches
• Answer and direct calls appropriately
• Welcome guests and visitors by answering the doorbell.
• Call the appropriate C3 Wellbeing team member, with whom the guest/visitor has an appointment
• Ensure guests/visitors are comfortable while they wait
• Support the administrative needs of the Executive Staff (Chiefs), Directors, Managers and Supervisors
• Check WPO for overnight calls and distribute to appropriate staff
• Check voicemail and chat for any incoming messages and distribute appropriately
• Ensure the daily rotation is created for EAP staff
• Pick up mail, open and distribute accordingly
• Prepare invoices for outside vendors and distribute them to Finance on a weekly basis
• Maintain inventory of supplies. Order supplies as necessary
• Maintain your workspace in a clean, organized and orderly manner, for a professional appearance
• Other duties as assigned

Requirements

Qualifications:

• Minimum of High School diploma; college degree preferred.
• General administrative experience, such as knowledge of administrative software (Microsoft Office Suite)
• Operating office equipment and people-facing skills
• Must be able to use telephonic software
• Preferred: bilingual English/Spanish. Proficient in English language skills, reading and writing

Work Environment / Physical Demands:

Must be able to use telephone and computer to support division functions; must be able to sit and stand for several hours per day; may be required to lift up to 25 lbs.