Administrative Assistant/Office Coordinator

Private Care Management LLC; West Orange (NJ); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive salary

Paid time off

Medical insurance

Dental insurance

Vision insurance

Roth IRA

Life Insurance

Professional development

Supportive work environment

Job summary

Private Care Management LLC in West Orange, New Jersey, is seeking a highly organized Administrative Assistant to join our team. The role provides essential administrative support, manages schedules, coordinates meetings and events, and ensures smooth day-to-day operations.

The ideal candidate has strong communication and interpersonal skills, proficiency with Microsoft Office and email, excellent time management, and the ability to multitask in a fast-paced environment.

Qualifications

• Previous experience as an administrative assistant or in a similar role is preferred.
• Strong communication and interpersonal skills.
• Proficiency with computer systems and software, such as Microsoft Office and email.
• Excellent organization and time management skills.
• Ability to multitask and handle a high-volume workload.
• Fluency in English is required; additional language skills are a plus.

Responsibilities

• Manage calendars and schedules for the team, including coordinating meetings and appointments.
• Answer phone calls and respond to emails in a timely and professional manner.
• Greet and assist visitors and clients.
• Handle incoming and outgoing mail and packages.
• File and maintain electronic and hard copy documents.
• Assist with event planning and coordination.
• Perform light office duties, such as ordering supplies and maintaining equipment.
• Other duties as assigned.

Skills

Calendar management

Email handling

Customer interaction

MS Office

Time management

Multitasking

English fluency

Tools

Microsoft Office

Job description

Introduction

We are seeking a highly organized and efficient Administrative Assistant to join our team. The Administrative Assistant will be responsible for providing administrative support to the team, including managing schedules, coordinating meetings and events, and handling a variety of tasks to ensure the smooth operation of the office. The successful candidate will have strong communication skills and be able to work efficiently in a fast-paced environment.

Responsibilities

• Manage calendars and schedules for the team, including coordinating meetings and appointments
• Answer phone calls and respond to emails in a timely and professional manner
• Greet and assist visitors and clients
• Handle incoming and outgoing mail and packages
• File and maintain electronic and hard copy documents
• Assist with event planning and coordination
• Perform light office duties, such as ordering supplies and maintaining equipment
• Other duties as assigned

Qualifications

• Previous experience as an administrative assistant or in a similar role is preferred
• Strong communication and interpersonal skills
• Proficiency with computer systems and software, such as Microsoft Office and email
• Excellent organization and time management skills
• Ability to multitask and handle a high-volume workload
• Fluency in English is required; additional language skills are a plus

Perks

• Competitive salary
• Paid time off
• Medical, dental, and vision insurance
• Roth IRA retirement plan (US only), Life Insurance
• Professional development opportunities
• Positive and supportive work environment