Administrative Coordinator

Ascend Talent Solutions; Walnut Creek (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

Ascend Talent Solutions is seeking an Administrative Coordinator in Walnut Creek, CA. This role involves supporting the property management team through tasks like managing lease files, handling tenant inquiries, and ensuring operational compliance. Ideal candidates will have strong administrative skills, a proactive approach, and a background in commercial real estate is preferred.

Benefits

PTO

Medical benefits

Dental benefits

Vision benefits

Qualifications

• 2 years of previous experience as an Administrative Coordinator.
• Commercial real estate experience is a plus.
• Excellent customer service skills and detail orientation.

Responsibilities

• Assist tenants with work orders and provide general administrative support.
• Prepare lease files and ensure compliance with coverage levels.
• Manage invoicing and tenant communications.

Skills

Customer service

Attention to detail

Communication

Proactive attitude

Education

Bachelor’s degree or similar work experience

Tools

Microsoft Word

Excel

Outlook

MRI, Timberline, Yardi

Job description

Ascend Talent Solutions provided pay range

This range is provided by Ascend Talent Solutions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$28.00/hr - $30.00/hr

Direct message the job poster from Ascend Talent Solutions

Director Of Operations at Ascend Talent Solutions

Our client is an international commercial real estate developer, owner and manager! The company has an extraordinary team of passionate professionals who promote within and are dedicated to cultivating careers for exceptional talent.

Job Description – The Administrative Coordinator will primarily focus on supporting the property management team with periodic reporting responsibilities. With excellent customer service skills, the Administrative Coordinator will also work with tenants resolving issues and executing on special requests. The successful Administrative Coordinator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Administrative Coordinator include the following:

Responsibilities Include:

• Answering phones, greeting visitors, assisting tenants with work orders and providing administrative support to the property and asset management team.
• Preparing and updating lease files and abstracts for all tenants ensuring completeness and accuracy.
• Managing and tracking all certificates of insurance ensuring that all coverage levels are in compliance with building standards.
• Coding and entering invoices into the accounting system, MRI, Timberline, Yardi.
• Composing and sending tenant communications to include events, building updates, rent statement information, and specific building issues.
• Planning and supporting tenant appreciation events will be a quarterly responsibility for the Administrative Coordinator.

Position Requirements

• 2 years of previous Administrative Coordinator experience with commercial real estate experience a real plus!
• Highly proficient in Microsoft Word, Excel, and Outlook.
• Professional, reliable, flexible and have a positive, can-do attitude.
• Excellent attention to detail with strong customer service skills and ability to prioritize
• Ability to communicate well in both written and verbal communication forms.
• Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects.

Education

• Bachelor’s degree preferred or similar work experience
• PTO, PST, Medical, Dental, and Vision

Compensation

• $28 - 30/hr

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, General Business, and Project Management

Referrals increase your chances of interviewing at Ascend Talent Solutions by 2x

Get notified about new Administrative Coordinator jobs in Walnut Creek, CA.

San Francisco, CA $40.38-$55.48 2 weeks ago

San Francisco, CA $40.38-$55.48 6 days ago

San Francisco, CA $47.16-$67.50 2 weeks ago

San Francisco, CA $47.16-$67.50 5 days ago

San Francisco, CA $79,100.00-$166,000.00 2 weeks ago

San Francisco, CA $40.38-$55.48 3 weeks ago

San Francisco, CA $40.38-$55.48 3 weeks ago

San Francisco, CA $100,000.00-$120,000.00 1 month ago

Executive Assistant to CEO - SaaS Company

San Francisco, CA $125,000.00-$145,000.00 2 weeks ago

Admin Assistant - Full Time - Onsite Role

Executive Assistant - Project Coordinator

Walnut Creek, CA $30.00-$40.00 2 hours ago

Executive Assistant, eero Internal Operations

San Francisco, CA $64,300.00-$86,100.00 11 hours ago

San Francisco, CA $25.00-$29.00 5 days ago

San Francisco, CA $100,000.00-$130,000.00 2 weeks ago

San Francisco, CA $87,200.00-$153,400.00 2 weeks ago

Part Time Administrative Jobs with the City of Alameda

San Francisco, CA $28.00-$30.00 3 weeks ago

Oakland, CA $85,000.00-$100,000.00 4 days ago

San Ramon, CA $41,715.00-$67,000.00 4 days ago

San Francisco, CA $25.00-$30.00 2 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.