Administrative Coordinator – CV Cardio-Metabolic and Bone TA

Amgen; United States; Remote; USD 70,000 - 94,000; Full time

Benefits offered by this job

Benefits package

Bonus program

Flexible work models

Job summary

Amgen in the United States is seeking an Administrative Coordinator to provide comprehensive, high‑level administrative support to the Executive Director. This role requires exceptional organizational skills, meticulous attention to detail, and the ability to manage multiple priorities in a fast‑paced environment.

You will coordinate complex calendars, travel logistics, meetings, and communications, partnering with internal stakeholders and external collaborators to ensure seamless operations

Qualifications

• Associate’s degree or higher required or equivalent
• Technical school diploma with hands-on experience acceptable
• High school diploma or GED with 4 years administrative experience accepted
• Strong attention to detail and multitasking ability needed
• Proficient in MS Office and written/verbal communication

Responsibilities

• Manage complex calendars for Executive Director across time zones
• Coordinate travel logistics (flights, hotels, ground transport) and expense reports
• Apply company policies for travel, onsite meetings, purchasing
• Support scheduling of meetings and large forums
• Coordinate room setup, AV, catering for meetings (in person or virtual)
• Prepare team communications and announcements
• Support special projects and event coordination
• Maintain distribution lists and organizational charts
• Order office supplies via approved systems
• Schedule interviews and related logistics
• Utilize Outlook, Teams, Concur, MyBuy, SharePoint; explore AI tools to improve workflows
• Maintain confidentiality and discretion in handling sensitive information

Skills

Strong attention to detail

Ability to multi-task

MS Office proficiency

Excellent communication skills

Education

Associate’s degree or higher

Technical school diploma with hands-on experience

High school diploma or GED with 4 years experience

Tools

MS Office Suite

Outlook/Teams/Concur/SharePoint

SharePoint familiarity

Job description

Career CategoryAdministrativeJob DescriptionJoin the company’s Mission of Serving PatientsAt the company, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. the company is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity-related conditions. As a member of the the company team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the the company team. Join us and transform the lives of patients while transforming your career.

Administrative Coordinator What you will do

Let’s do this. Let’s change the world. In this vital role you will provide comprehensive and high-level administrative support to the Executive Director. This role requires exceptional organizational skills, strong attention to detail, and the ability to handle multiple priorities in a fast-paced, dynamic environment. The AC will partner closely with internal stakeholders and external collaborators to ensure seamless operations and efficient coordination of departmental activities.

Responsibilities

• Manage complex calendars for Executive Director, with a focus on efficient time utilization, resolution of scheduling conflicts, and appropriate executive representation at required forums across multiple time zones.
• Coordinate business travel logistics, including flights, hotels, ground transportation, and timely processing of expense reports.
• Apply and maintain knowledge of the company policies and procedures related to travel, onsite meetings, purchasing, and administrative support activities.
• Support scheduling meetings including recurring meetings, all-staff meetings, and other large forums.
• Coordinate logistics for large meetings, including room setup, AV support, catering, and related onsite or virtual meeting needs.
• Prepare and coordinate team communications, including new-hire announcements and other business updates.
• Manage and support special projects, event coordination, and team-building activities in both virtual and face-to-face settings.
• Maintain accurate and current distribution lists.
• Maintain accurate and current organizational charts.
• Order office supplies and manage related purchasing activities through MyBuy or other approved systems, as needed.
• Schedule interviews and coordinate related logistics, as needed.
• Demonstrate proficiency in established office technology platforms, including Outlook, Microsoft Teams, Concur, MyBuy, and SharePoint, with a demonstrated interest in adopting emerging AI tools, such as ChatGPT, to improve efficiency, communication, and administrative workflows.
• Manage multiple priorities effectively in a fast-paced, dynamic environment.
• Maintain the highest standards of confidentiality, integrity, and discretion in handling sensitive information.

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The dynamic professional we seek is someone with these qualifications

Basic Qualifications

Associate’s degree and 2 years of administrative experience OR

2 years in a technical school setting with hands-on experience OR

High school diploma / GED and 4 years of administrative experience

Preferred Qualifications

Strong attention to detail

Ability to multi-task

Proficiency in MS Office/PowerPoint programs

Excellent verbal and written communication skills.

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well‑being. From our competitive benefits to our collaborative culture, we’ll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, the company offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include:

• A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan

Stock-based long-term incentivesAward-winning time-off plansFlexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies.

Application deadlineAmgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

SponsorshipSponsorship for this role is not guaranteed.

As an organization dedicated to improving the quality of life for people around the world, the company fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other and live the the company values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

the company is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law.

We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

.Salary Range69,641.35USD -94,220.65 USDOriginally posted on Himalayas