Associate Admin Coordinator/Receptionist

BioSpace; Washington (District of Columbia); Hybrid; USD 40,000 - 52,000; Full time

Benefits offered by this job

Comprehensive benefits package including medical and retirement plans

Stock-based long-term incentives

Flexible work models

Paid time off

Job summary

A leading biotechnology company in Washington is seeking an Associate Admin Coordinator/Receptionist to manage front office operations and provide administrative support. The ideal candidate will have strong communication skills, attention to detail, and the ability to work effectively in a dynamic environment. This role involves coordinating meetings, managing supplies, and assisting with new hire onboarding, contributing to a collaborative workplace culture. Competitive benefits and growth opportunities are offered.

Qualifications

• Self-starter with strong communication, organizational skills, and attention to detail.
• Experience supporting front office operations and event coordination.
• Must maintain a professional environment and manage office readiness.

Responsibilities

• Manage front desk operations and provide a welcoming environment.
• Coordinate logistics for meetings and office readiness.
• Handle mail and packages efficiently and assist in new hire onboarding.
• Assist with new hire onboarding, safety readiness, and general administrative duties.

Skills

Good communication and customer service skills

Good organizational skills

Time management abilities

Attention to detail

Ability to work with diverse teams

Education

Associate’s degree

High school diploma / GED and 2 years of Administrative experience

Certification related to the role and 2 years of Administrative experience

Tools

Office software

Scheduling tools

Job description

Join to apply for the Associate Admin Coordinator/Receptionist role at BioSpace

Join Amgen's Mission of Serving Patients At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission to serve patients living with serious illnesses drives all that we do. Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas Oncology, Inflammation, General Medicine, and Rare Disease we reach millions of patients each year. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller, happier lives. Our award‑winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lie within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Associate Admin Coordinator/Receptionist

What You Will Do

• Front Office Operations: Welcome guests and staff, manage the front desk, answer phones, and support daily office needs to ensure a professional, inclusive, and welcoming environment.
• Support logistics for off‑site meetings and visits: Assist with preparing, coordinating, and ensuring the timely and secure delivery of materials for staff members and visiting executives at off‑site locations.
• Office Readiness: Prepare office and shared spaces at the start and end of each day, maintaining neatness and readiness for staff and visitors.
• Facility Support: Coordinate maintenance requests, organize supply ordering, and ensure office, kitchen, and storage areas are well‑stocked and orderly.
• Kitchen & Supply Management: Monitor kitchen supplies, restock food and beverage items, manage coffee machine supplies, and ensure cleanliness of appliances and common areas.
• Conference Room Coordination: Schedule meetings, support A/V and IT requests, and maintain room cleanliness and readiness for use.
• Event and Meeting Support: Coordinate staff lunches, meetings, and small office gatherings, including setup and cleanup.
• Mail and Package Handling: Receive, sort, and distribute incoming and outgoing mail and packages (USPS, UPS, FedEx), ensuring timely and accurate delivery.
• New Hire Onboarding: Assist with onboarding new employees by preparing workspace materials and supporting orientation logistics.
• Safety and Emergency Readiness: Support the emergency response team (ERT) by maintaining supplies and assisting with safety readiness activities.
• Other Duties as Assigned

What We Expect Of You

We are all different, yet we all use our unique contributions to serve patients. The dynamic professional we seek is a self‑starter with these qualifications.

Basic Qualifications

• Associate’s degree
• OR
• High school diploma / GED and 2 years of Administrative experience
• OR
• Certification that is directly related to the role and 2 years of Administrative experience

Preferred Qualifications

• Good communication and customer service skills
• Good organizational and time management abilities
• Comfortable learning new office systems, scheduling tools, and basic technology platforms
• Demonstrated reliability and attention to detail
• Ability to work effectively with diverse teams and individuals

What You Can Expect Of Us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well‑being. From our competitive benefits to our collaborative culture, we will support your journey every step of the way. The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications. In addition to the base salary, Amgen offers a total rewards plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save toward retirement or other goals, work/life balance, and career development opportunities that may include:

• A comprehensive employee benefits package, including a retirement and savings plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts
• A discretionary annual bonus program, or for field sales representatives, a sales‑based incentive plan
• Stock‑based long‑term incentives
• Award‑winning time‑off plans
• Flexible work models, including remote and hybrid work arrangements, where possible

Apply now and make a lasting impact with the Amgen team.

careers.amgen.com

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Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other basis protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.