Administrative Coordinator

careers-tmh; Tallahassee (FL); On-site; USD 35,000 - 50,000; Full time

Job summary

Tallahassee Memorial HealthCare (TMH) is seeking a dedicated Administrative Support Specialist to assist Facilities and Plant Engineering operations. You will answer calls, greet visitors, maintain files, and process data in the Infor system to generate purchase orders.

The role emphasizes accuracy, safety, and teamwork across departments. Two years of related experience and a high school diploma are required.

Qualifications

• High school diploma or equivalent required.
• Two years of job-related experience required.
• Strong organization and multitasking abilities.
• Ability to greet visitors and manage phones professionally.

Responsibilities

• Answers telephones, greets visitors and customers with courtesy and respect, disseminates information, maintains filing systems, maintains office supplies and equipment, creates databases, enters “want lists” into the Infor system to generate purchase orders (PO).
• Inputs and merges data, identifies opportunities to improve patient safety, and participates in projects and programs designed to reduce error and improve safety.
• Performs duties professionally and proficiently while supporting day-to-day Plant Engineering and Parking Deck operations.
• Demonstrates an understanding of diversity and I CARE values.
• Enhances and contributes to a safe environment for all colleagues, visitors, and patients.

Skills

Administrative support

Data entry

Customer service

Office software

Attention to detail

Education

High school diploma or equivalent

Tools

Infor system

Job description

WHO WE ARE & WHAT WE DO

Tallahassee Memorial HealthCare (TMH) is a private, nonprofit community-based healthcare system that provides advanced care to a 22-county region in North Florida and South Georgia. We are a career destination with over 6,000 colleagues who reflect the diversity of our community.

TMH is the region’s healthcare leader and top provider of advanced care with a 772-bed acute care hospital and the region’s only:

• Level II Trauma Center
• Primary Stroke Center
• Level III Neonatal Intensive Care
• Pediatric Intensive Care
• The most advanced cancer, heart and vascular, orthopedic & surgery programs in the Panhandle.

Our system also includes a psychiatric hospital, multiple specialty care centers, six residency programs and more than 50 affiliated physician practices.

HOW YOU'LL MAKE AN IMPACT

Your Role:

• [EX: Provides administrative support for the Exec Director/Facilities and the Plant Engineering (department 8060) and Parking Deck (department 8074).
• Answers telephones, greets visitors and customers with courtesy and respect, disseminates information, maintains filing systems, maintains office supplies and equipment, creates databases, enters “want lists” into the Infor system to generate purchase orders (PO), inputs and merges data, identifies opportunities to improve patient safety, and participates in projects and programs designed to reduce error and improve safety.
• Performs duties professionally and proficiently while supporting day-to-day Plant Engineering and Parking Deck operations.
• Demonstrates an understanding of diversity.
• Demonstrates integrity, compassion, accountability, respect, and excellence (I CARE values).
• Enhances and contributes to a safe environment for all colleagues, visitors, and patients.
• Performs miscellaneous duties.]

Reports To: [EX: Exec Director/Facilities (JC: 008801).]

Supervises: [EX: None.]

WHAT YOU’LL NEED TO APPLY

Required Education: High school diploma or equivalent (e.g., certificate of high school equivalency).

Preferred Education:None.

Required Experience: Two (2) years of job-related experience.

Preferred Experience: None.

Required Certification/License/Registry: None.

Preferred Certification/License/Registry:None.

Tallahassee Memorial HealthCare is an equal opportunity employer and drug-free workplace. All employment is contingent upon successful completion of a drug screen, background check, reference verification, health assessment, and credential/license verification.