Administrative Account Coordinator

San Francisco Chamber; San Rafael, Northern (CA, KY); Hybrid; USD 54,000 - 66,000; Full time

Benefits offered by this job

Medical benefits

Growth opportunities

Stable and collaborative team

Job summary

Perfect Timing Personnel Services presents an opportunity for an Administrative Account Coordinator in San Rafael, CA. You will support the owner and team, handle invoices and purchase orders, and manage Excel spreadsheets with accuracy in a fast-paced office.

The ideal candidate has 5+ years of administrative experience, strong numerical aptitude, and proficiency in QuickBooks and Microsoft Office. A collaborative, growth-oriented environment is offered, with medical benefits.

Qualifications

• Minimum of 5 years of administrative assistant/office coordinator experience.
• Strong aptitude for working with numbers, financial data, and business documentation.
• Advanced proficiency in Microsoft Office including Excel, Outlook, and Word.
• Experience with QuickBooks, invoicing, and purchase order processing.
• Excellent written and verbal communication skills.
• Self-motivated, dependable, and able to work independently.
• Experience with website updates and Photoshop Elements is a plus.

Responsibilities

• Provide administrative support to the owner and team members.
• Process invoices and generate purchase orders using QuickBooks.
• Maintain, update, and analyze spreadsheets and business documents using Microsoft Excel.
• Manage multiple projects and daily operational tasks with efficiency and accuracy.
• Serve as a primary point of contact for internal and external communications.
• Assist with website updates and digital image editing using Photoshop Elements or similar software.
• Support office operations and special projects as needed.

Skills

Numbers & financial data

MS Office proficiency

QuickBooks invoicing/PO

Communication skills

Organizational & multitasking

Tools

QuickBooks

Microsoft Excel

Photoshop Elements

Job description

Perfect Timing Personnel Services is excited to present this direct hire opportunity with a stable and well-established import-based company in San Rafael.

Are you looking for a rewarding career move with long-term stability and professional growth opportunities? This is an excellent opportunity to join a small, collaborative team where your organizational skills, attention to detail, and proactive approach will make an immediate impact.

Position Overview

We are seeking an experienced and highly organized Administrative Account Coordinator to support daily operations and provide administrative assistance to the owner and team. The ideal candidate is energetic, detail-oriented, comfortable working with numbers, and thrives in a fast-paced, close-knit office environment.

This role is perfect for a self-starter who enjoys taking ownership of projects, managing multiple priorities, and contributing to the success of a growing business.

Key Responsibilities

• Provide administrative support to the owner and team members.
• Process invoices and generate purchase orders using QuickBooks.
• Maintain, update, and analyze spreadsheets and business documents using Microsoft Excel.
• Manage multiple projects and daily operational tasks with efficiency and accuracy.
• Serve as a primary point of contact for internal and external communications.
• Assist with website updates and digital image editing using Photoshop Elements or similar software.
• Support office operations and special projects as needed.

Qualifications

• Minimum of 5 years of administrative assistant, office coordinator, or related experience.
• Strong aptitude for working with numbers, financial data, and business documentation.
• Advanced proficiency in Microsoft Office, including Excel, Outlook, and Word.
• Experience with QuickBooks, including invoicing and purchase order processing.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and problem-solving abilities.
• Self-motivated, dependable, and able to work independently.
• Experience with website updates and Photoshop Elements is a plus.
• Salary: $60,000 annually
• Employment Type: Full-Time, Direct Hire
• Medical benefits available
• Stable and supportive work environment
• Opportunity for long-term growth and advancement