Front Office Admin & Accounting Coordinator ($55-65K)

Ultimate Staffing Services; Hopkins (MN); Sur place; USD 55 000 - 65 000; Plein temps

Avantages offerts par ce poste

On-site in Hopkins

Competitive salary

Résumé du poste

Ultimate Staffing Services is seeking an Office Administrator / Accounting Specialist to support office operations and accounting functions in a full-time, on-site role in Hopkins, MN. You will handle invoicing, AR, and communications with staff and customers while helping coordinate events and internal projects.

The ideal candidate is organized, detail-oriented, and proficient in MS Excel, with strong interpersonal skills and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Experience supporting office operations and accounting functions.
• Proficient in handling invoices and accounts receivable.
• Strong communication and relationship-building with staff and customers.
• Able to balance multiple priorities with accuracy and attention to detail.
• Advanced Excel skills and proficiency with MS Office suite.

Responsabilités

• Serve as primary contact for visitors, calls, and general office support.
• Coordinate day-to-day office operations and admin activities.
• Support onboarding, company events, and internal communications.
• Manage customer invoicing and accounts receivable processes.
• Monitor balances and communicate with customers about payments.
• Process and apply incoming payments accurately.
• Research and resolve billing discrepancies with internal teams.
• Provide admin and project support across departments.
• Assist with special projects and process improvements.

Connaissances

Office operations

Accounting support

Invoicing / AR

Customer relations

Communication

Excel

Multitasking

Outils

Microsoft Office

Description du poste

Are you someone who enjoys variety in your day and takes pride in keeping an office running smoothly? We're partnering with a well-established and growing company seeking an Office Administrator / Accounting Specialist to serve as a key support resource for both office operations and accounting functions.This is an excellent opportunity for a highly organized professional who enjoys interacting with employees, customers, and leadership while managing a mix of administrative, accounting, and coordination responsibilities. The position is available due to a planned retirement, providing a unique opportunity for hands-on training and knowledge transfer with the current incumbent.

What You’ll Do

• Serve as the primary point of contact for visitors, incoming calls, and general office support.
• Coordinate day-to-day office operations and administrative activities.
• Support employee onboarding, company events, and internal communications.
• Manage customer invoicing and accounts receivable processes.
• Monitor outstanding balances and communicate professionally with customers regarding payment status.
• Process and apply incoming payments accurately.
• Research and resolve billing discrepancies in partnership with internal teams.
• Provide administrative and project support across multiple departments.
• Assist with special projects and process improvement initiatives as needed.

You might be a perfect fit if you:?

• Have experience supporting office operations and accounting functions?
• Enjoy staying organized and keeping moving parts on track?
• Are comfortable working with invoices, billing, and customer accounts?
• Communicate professionally and build strong relationships with others?
• Can balance multiple priorities while maintaining accuracy and attention to detail?
• Have strong Microsoft Office skills, particularly Excel?
• Speak Spanish (helpful, but not required)

Why Consider This Opportunity?

• Stable, established organization
• Visible role with impact across the busines
• Variety of responsibilities and daily interaction with multiple teams
• Collaborative and supportive work environment
• Cross-training with the current employee before retiremen
• Competitive salary of $55,000 - $65,000
• Full-time, 100% onsite role in Hopkins
• All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.