Administrative Coordinator

BHP, Inc dba Global Power Components; Street (MD); Sur place; USD 35 000 - 50 000; Plein temps

Résumé du poste

Global Power Components in Milwaukee, WI is seeking an Administrative Coordinator to be the welcoming face on site, handling front-desk duties, greeting guests, and coordinating phone inquiries.

Reporting to the HR Manager, you will support HR with basic tasks, assist with meetings and events, manage access and mail, and help keep a professional, organized office in a manufacturing environment.

Qualifications

• Front-desk or reception experience in a professional environment.
• Strong customer service orientation and professional demeanor.
• Ability to manage multiple phone lines and in-person inquiries.
• Experience with MS Office and basic clerical tasks.
• Onsite manufacturing experience and bilingual Spanish a plus.

Responsabilités

• Greet employees, visitors, and candidates, maintaining a professional first impression.
• Manage front-desk phone lines and route inquiries.
• Maintain visitor logs and sign-in/sign-out records.
• Support badge access requests and mail delivery coordination.
• Assist HR Coordinator with meetings, events, filing, and data entry.

Connaissances

Front desk experience

Customer service

Multiline phone

Organizational skills

Discretion

Microsoft Office

Bilingual Spanish

Onsite manufacturing

Formation

High school diploma

Some college preferred

Outils

Microsoft Office

Description du poste

Title: Administrative Coordinator

Company: Global Power Components - www.globalpowercomponents.com

Location: Milwaukee, WI (onsite 5-days/week)

Hire Type: Temp-to-Hire (3+ months)

Position Summary

The Administrative Coordinator is the welcoming face of Global Power Components - the first point of contact for employees, visitors, and candidates as they enter our site. This role owns day-to-day front-desk operations including greeting guests, managing phone inquiries, coordinating mail and access, while also supporting the HR Coordinator and broader HR team with administrative work. Reporting to the HR Manager, the Administrative Coordinator sets the tone for the professional, welcoming environment we want everyone experiencing GPC to feel.

Key Responsibilities

Front Desk & Visitor Experience

• Greet employees, visitors, and candidates as they arrive, ensuring a professional and welcoming first impression
• Maintain visitor logs, ensuring accurate sign-in/sign-out records for security and compliance purposes
• Maintain the reception area's presentation and general upkeep throughout the day

Phone & Inquiry Management

• Manage front-desk phone lines, answering and routing calls promptly and professionally
• Field general inquiries from employees, visitors, and candidates, serving as a reliable point of contact for day-to-day questions about the site and routing complex or HR-specific questions to the appropriate team member

Access & Logistics

• Support badge and building access requests for employees and visitors
• Coordinate incoming and outgoing mail and deliveries, ensuring items reach the right recipients promptly

Administrative & HR Support

• Support the HR Coordinator with basic administrative tasks as needed
• Assist with meeting and event setup, including room preparation and materials, for HR and site-level events
• Assist with filing, data entry, and document preparation as needed to support HR operations

Requirements

• Prior experience in a front-desk, receptionist, or administrative support role
• Professional, friendly demeanor with strong customer service instincts
• Comfortable managing multiple phone lines and in-person inquiries simultaneously
• Strong organizational skills and attention to detail, particularly with visitor logs and access requests
• Ability to handle sensitive or confidential situations with discretion
• Comfortable working onsite full-time in a manufacturing environment
• Bilingual (Spanish) a plus
• Proficiency with Microsoft Office (Outlook, Word, Excel)
• High school diploma required; some college preferred