Administrative Coordinator

BHP, Inc dba Global Power Components; United States; On-site; USD 38,000 - 52,000; Full time

Job summary

Global Power Components in Milwaukee, WI is seeking an Administrative Coordinator to be the welcoming face of our site. You will manage front-desk operations, greet guests, handle phones, and support the HR team with daily administrative tasks.

Reporting to the HR Manager, you will maintain visitor logs, coordinate mail, and assist with meetings and events. The role requires strong organization, discretion with confidential information, and a friendly, professional demeanor.

Qualifications

• Experience in front-desk, receptionist, or administrative support roles.
• Professional, friendly demeanor with strong customer service instincts.
• Comfortable handling multiple phone lines and in-person inquiries simultaneously.
• Strong organizational skills with attention to detail, especially logs and access requests.
• Ability to handle confidential information with discretion.

Responsibilities

• Greet employees, visitors and candidates as they arrive, creating a welcoming first impression.
• Maintain visitor sign-in/sign-out logs for security and compliance.
• Manage front-desk phone lines, routing calls promptly and professionally.
• Answer general inquiries and direct HR-related questions to the appropriate team member.
• Coordinate mail, deliveries, and building access requests for employees and visitors.
• Support HR Coordinator with basic administrative tasks and meeting setup.
• Assist with filing, data entry, and document preparation for HR operations.

Job description

Position

Title: Administrative Coordinator

Company: Global Power Components - www.globalpowercomponents.com

Location: Milwaukee, WI (onsite 5-days/week)

Hire Type: Temp-to-Hire

Position Summary

The Administrative Coordinator is the welcoming face of Global Power Components - the first point of contact for employees, visitors, and candidates as they enter our site. This role owns day-to-day front-desk operations including greeting guests, managing phone inquiries, coordinating mail and access, while also supporting the HR Coordinator and broader HR team with administrative work. Reporting to the HR Manager, the Administrative Coordinator sets the tone for the professional, welcoming environment we want everyone experiencing GPC to feel.

Key Responsibilities

• Front Desk & Visitor Experience
  Greet employees, visitors, and candidates as they arrive, ensuring a professional and welcoming first impression
• Maintain visitor logs, ensuring accurate sign-in/sign-out records for security and compliance purposes
• Maintain the reception area's presentation and general upkeep throughout the day
• Phone & Inquiry Management
  Manage front-desk phone lines, answering and routing calls promptly and professionally
• Field general inquiries from employees, visitors, and candidates, serving as a reliable point of contact for day-to-day questions about the site and routing complex or HR-specific questions to the appropriate team member
• Access & Logistics Support badge and building access requests for employees and visitors
• Coordinate incoming and outgoing mail and deliveries, ensuring items reach the right recipients promptly
• Administrative & HR Support
  Support the HR Coordinator with basic administrative tasks as needed
• Assist with meeting and event setup, including room preparation and materials, for HR and site-level events
• Assist with filing, data entry, and document preparation as needed to support HR operations

Requirements

• Prior experience in a front-desk, receptionist, or administrative support role
• Professional, friendly demeanor with strong customer service instincts
• Comfortable managing multiple phone lines and in-person inquiries simultaneously
• Strong organizational skills and attention to detail, particularly with visitor logs and access requests
• Ability to handle sensitive or confidential situations with discretion
• Comfortable working onsite full-time in a manufacturing environment
• Bilingual (Spanish) a plus
• Proficiency with Microsoft Office (Outlook, Word, Excel)
• High school diploma required; some college preferred

Company Culture

At Global Power Components, our mission is simple: Inov8OrDie Driven by this mindset, GPC has grown from 200 to more than 2,000 employees in just five years, expanding from one manufacturing facility to four locations across the Milwaukee area, including our new 500,000-square-foot manufacturing facility in West Milwaukee.

We design and manufacture the critical infrastructure that surrounds and supports power generation. But what sets GPC apart isn't just what we build - it's how we work. We move fast. We make decisions. We solve problems. We challenge ourselves to continuously improve, raise the bar and deliver quality work on time.

We look for ways to remove unnecessary complexity and make work easier for our customers, our partners and each other. And through it all, we protect our people, our workplaces and the reputation we've built.

GPC isn't a traditional corporate environment - and we don't want to be. We expect people to take ownership, speak up, make decisions and get things done. As GPC continues to grow, our people have opportunities to take on significant responsibility, solve bigger problems and make a visible impact on the business.

If you're energized by growth, comfortable with change, willing to roll up your sleeves and want to help build what's next in power generation, GPC is a place where you can make an impact.