Administrative Coordinator

Capital Consultants Management Corporation; San Antonio (TX); On-site; USD 28,000 - 36,000; Part time

Benefits offered by this job

401k with company match

Paid time off

Flexible schedule

Supportive team

Job summary

Capital Consultants Management Corporation is seeking an Administrative Coordinator in San Antonio, TX. This part-time role focuses on delivering high-quality customer service, handling resident inquiries, and supporting administrative and accounting tasks in a fast-paced environment.

You will manage calls and emails, process payments, assist with invoices, and help coordinate community events with a supportive team. Flexible scheduling and a commitment to service are valued in this position.

Qualifications

• Experience handling high volumes of phone calls and emails with professionalism.
• Proficient in MS Office; able to use Outlook, Word, Excel.
• Strong organization and time management to support multiple tasks.

Responsibilities

• Assist with Administrative, Accounting and clerical tasks using office equipment and software.
• Open, log and distribute mail and deliveries; process association payments and provide options to homeowners.
• Maintain accounts payable and ensure invoices are coded and documented properly; support event participation.

Skills

Customer service

Time management

Communication

Attention to detail

Problem solving

Adaptability

Teamwork

Tools

MS Office (Outlook, Word, Excel)

Job description

Do you thrive in a service oriented environment where you are part of a collaborative team Do you want to have a career with a company that values its employees We are CCMC a community management company specializing in master planned communities Our vision of inspiring a resident centric focus is brought to life by our core values Integrity Respect Service and Community About the Community This large master planned community boasts exciting amenities such as community clubhouse pools basketball court playgrounds bbq pit and pavilion and multi purpose fields Come and join our team At CCMC our Administrative Coordinator plays a crucial role in executing our companys purpose statement We build community by bringing people together in the neighborhoods where they live and in the offices where we work Simply put we create experiences that connect people The Administrative Coordinator will maintain a high degree of customer service in all resident inquiries and interactions; answer a high volume of phone calls and emails and provide general information or re direction to appropriate departments; all while learning and growing their administrative communications and accounting skills

What youll accomplish

• Assist with Administrative Accounting and other clerical needs using a variety of office equipment software and toolsOpen log in and appropriately disseminate all incoming mail and deliveriesAccept Association payments process checks for immediate posting and assist Homeowners with payment optionsmethods and waivers of late fees or finesManage accounts payables processes including coding of invoices maintenance of all expense backup documentation and ensuring association checks are handled and distributed with the utmost careInventory maintain and order office and janitorial supplies Participate in community events and meetings as needed

What were looking for

• Professional and adaptable demonstrate good time management and organizational skills and have demonstrated an ability to maintain the confidentiality of business mattersSelf motivated dependable organized and efficient with excellent problem solving skillsComputer skills that include a strong working knowledge of MS Office programs such as Outlook Word and Excel Able to communicate effectively orally and in writing and have high attention to detailHave excellent telephone manner with a commitment to the highest customer service possibleCandidates must be able to sit or stand for extended periods and attend and community events as requiredMust have a valid drivers license in the state of employment and must have reliable means of transportation as a personal vehicle may be required to perform certain responsibilitiesMust be available to work a flexible schedule to meet the needs of the site as determined by the Community Manager including possible evenings and weekendsMust pass pre employment drug screen and background checkIf driving is or becomes a requirement of the role it is required at all times that you hold a valid state drivers license for the class of vehicle you are driving maintain a clean motor vehicle report and hold current automobile insurance at statutory limits You must notify Human Resources immediately regarding any change to your motor vehicle standing CCMC may periodically review motor vehicle reports to ensure compliance with these requirements

Physical requirements

The physical requirements can vary but generally they may include Lifting and Carrying Occasionally lifting and carrying supplies or equipment up to 25 poundsExtended Sitting or Standing Capability to sit or stand for extended periods during meetings or eventsManual Dexterity Skills in using technology including computers and mobile devicesDriving Ability to operate vehicle to perform certain job functions

Please note We will request and review an MVR at the time of hire and on a periodic basis thereafter to ensure that employees maintain a satisfactory driving status

We are committed to creating an inclusive and accessible work environment

What we offer

• Support Programs Employee Assistance Program EAP and Calm HealthAs a part time employee you may be eligible to accrue paid sick leave in accordance with applicable state and local laws
• 401k with Company Match Automatic enrollment with a 30 match on the first 10 of contributions
• Competitive pay depending on experience
• Part time flexible schedule
• Most importantly a caring team who is dedicated to your success