Office Coordinator

IBP; New Hope (MN); On-site; USD 33,062 - 41,328; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(K) with company matching

Paid vacation and holidays

Job summary

IBP is looking for an Office Coordinator in New Hope, MN, to support daily office operations and act as the primary receptionist. The ideal candidate will thrive in a fast-paced environment and be responsible for managing administrative workflows and data processing.

This role requires strong attention to detail, excellent communication skills, and the ability to collaborate in a team-oriented environment. Benefits include medical coverage, 401(K), and opportunities for growth.

Qualifications

• Experience in data processing or order fulfillment is required.
• Strong attention to detail and accuracy in data entry is essential.
• Excellent communication and interpersonal skills are necessary.

Responsibilities

• Serve as the primary receptionist.
• Process and maintain accurate data across internal systems.
• Coordinate with sales and warehouse teams regarding orders.

Skills

Data processing

Order fulfillment

Attention to detail

Communication skills

Team collaboration

Self-starter

Tools

Inventory management systems

Order processing software

Job description

Office Coordinator – New Hope, MN

Established in 2001, AMD Distribution (www.amddistribution.com), an insulation specialty distributor/fabricator and subsidiary of Installed Building Products, has a proud history of supplying high-quality insulation and accessories across the continental United States.

We are currently seeking a highly organized Office Coordinator to support daily office operations, data processing, and front-desk reception duties. The role is ideal for someone who thrives in a fast-paced environment, enjoys keeping things running smoothly, and takes pride in accuracy and follow-through. They will serve as a key support resource for internal teams by managing administrative workflows, processing data, and acting as the first point of contact for visitors, customers, and vendors.

Responsibilities

• Serve as the primary receptionist
• Process, enter, and maintain accurate data across internal systems and a shared inbox
• Verify order specifications, materials, and quantities before production of fabricated items
• Communicate with sales, purchasing, and warehouse teams regarding order requirements
• Coordinate with warehouse fabrication staff to ensure timely delivery of products
• Coordinate and facilitate the shipment of LTL/FTL orders
• Assist with document preparation, filing, and record management
• Provide prompt and helpful responses to resolve any issues or problems that arise

Qualifications

• Experience in data processing, order fulfillment, or a similar role.
• Familiarity with inventory management systems and order processing software.
• Strong attention to detail and accuracy in data entry.
• Excellent communication and interpersonal skills.
• Ability to work collaboratively in a partially remote, team-oriented environment.
• Self-starter who turns priorities into completed work with minimal oversight
• Consistent follow-through

Workdays

M-F; Hours TBD; overtime as required to meet expectations/deadlines

Hourly Pay

$24-$30

Physical Demands

This position is primarily sedentary and performed in a professional office environment. The employee must be able to remain seated for prolonged periods, operate a computer and other office equipment, and perform repetitive motions such as typing and mouse use. The role may occasionally require standing, walking, bending, and lifting light office supplies up to 15 pounds. The employee must have sufficient visual acuity to read printed materials and electronic displays, and sufficient hearing and speech ability to communicate effectively in person and by phone.

Benefits

• Medical, dental, and vision coverage
• Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance)
• Company-Paid Life Insurance
• 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
• Longevity Stock Program
• IBP Foundation
• Scholarship opportunities
• Employee Financial Assistance Program
• Paid vacation and holidays
• Opportunities for growth and advancement

EEO Statement

We are an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.