Administrative Coordinator

Placements24; Riverton (UT); Remote; USD 28,000 - 48,000; Full time

Job summary

WhatJobs Direct is seeking a highly organized Administrative Coordinator to join our client's remote team on a contractor basis. You will manage digital calendars, handle communications, and maintain meticulous records from anywhere, ensuring smooth operations.

The ideal candidate will have strong organizational abilities, superb written and verbal communication, and comfort with cloud-based tools. This remote role offers flexibility and opportunities to support multiple departments while

Qualifications

• Proven experience as Administrative Coordinator, Virtual Assistant, or similar administrative role.
• Exceptional organizational and time-management skills with ability to prioritize tasks remotely.
• Proficiency with cloud-based productivity suites (Google Workspace, Microsoft 365) and online collaboration tools.
• Strong written and verbal communication skills for clear remote interaction.
• High digital literacy and comfort with various online collaboration platforms.
• Ability to work independently, show initiative, and maintain productivity remotely.
• A dedicated quiet workspace with reliable high‑speed internet.
• Experience with virtual conferencing platforms is mandatory.
• Strong problem-solving skills and adaptability to evolving remote work requirements.
• Experience supporting operations related to Upington, Northern Cape is a bonus but not required.

Responsibilities

• Manage and organize digital calendars, scheduling meetings for remote teams.
• Handle incoming and outgoing emails and internal messaging.
• Maintain and update digital records, databases, and filing systems.
• Prepare and format documents, reports, and presentations as required.
• Coordinate virtual meetings, prepare agendas, and distribute minutes.
• Assist with project documentation and remote progress tracking.
• Conduct online research and compile information for ongoing projects.
• Provide remote administrative support to employees and management.
• Ensure efficient and organized digital workflows across the organization.
• Liaise with external vendors and service providers in a remote capacity.

Skills

Administrative coordination

Organization

Time management

Communication

Self-motivation

Digital literacy

Remote work capability

Proactive mindset

Tools

Google Workspace

Microsoft 365

Project management tools

Job description

About the Role

WhatJobs Direct is searching for a highly organized and proactive Administrative Coordinator to join our client's dynamic team on a remote contractor basis. This role requires an individual who excels in managing diverse administrative tasks, ensuring seamless communication, and maintaining meticulous digital records from anywhere. The ideal candidate possesses exceptional self-discipline, strong organizational capabilities, and a keen eye for detail. You will be instrumental in supporting various teams and projects, facilitating efficient operations remotely. If you are a results-oriented administrative professional seeking a remote opportunity to leverage your expertise and contribute to a progressive company, this position is ideal. Our client is dedicated to fostering a productive and collaborative remote work environment, providing you with the tools and support needed for success. Embrace this opportunity to work remotely and make a significant impact.

Key Responsibilities

• Manage and organize digital calendars, scheduling meetings and appointments for remote teams.
• Handle incoming and outgoing electronic communications, including emails and internal messaging platforms.
• Maintain and update digital records, databases, and filing systems with utmost accuracy and confidentiality.
• Prepare and format documents, reports, and presentations as required by various departments.
• Coordinate virtual meetings, prepare agendas, and distribute meeting minutes promptly.
• Assist with the management of project documentation and remote progress tracking.
• Conduct online research and compile pertinent information for ongoing projects.
• Provide remote administrative support to employees and management, addressing queries efficiently.
• Ensure efficient and organized digital workflows are consistently maintained across the organization.
• Liaise with external vendors and service providers in a remote capacity, managing relationships effectively.

Requirements

• Proven experience as an Administrative Coordinator, Virtual Assistant, or in a comparable administrative role.
• Exceptional organizational and time-management skills, with a demonstrated ability to prioritize tasks effectively in a remote setting.
• Proficiency with cloud-based productivity suites (e.g., Google Workspace, Microsoft 365) and project management tools.
• Strong written and verbal communication skills, essential for clear remote interaction.
• High level of digital literacy and comfort with various online collaboration platforms.
• Ability to work independently, demonstrate initiative, and maintain a high level of productivity remotely.
• A dedicated, quiet workspace with reliable high-speed internet connectivity is essential.
• Experience with virtual conferencing platforms is mandatory.
• Strong problem-solving skills and adaptability to evolving remote work requirements.
• Previous experience supporting operations related to Upington, Northern Cape is a bonus but not required.

Benefits

• This role offers the significant advantage of being entirely remote, providing unparalleled flexibility and work-life integration.
• You will receive a competitive contractor rate, commensurate with your demonstrated skills and experience.
• Opportunities for continuous professional development and upskilling in remote work best practices are provided.
• You will be part of a collaborative virtual community, receiving support and resources to excel.
• Access to all necessary digital tools and software licenses will be provided.
• This contractor position offers flexibility in working hours, aligned with project deadlines and team collaboration needs.
• You will gain diverse experience supporting various business functions remotely.