Administrative Coordinator

University of Richmond; Richmond (VA); On-site; USD 52,551,000 - 71,635,000; Full time

Job summary

University of Richmond Dining Services seeks an organized administrative professional to support payroll, timekeeping, attendance, and HR processes. You will coordinate with HR and Payroll, manage employee records, onboarding logistics, and assist with department operations.

Responsibilities include generating reports, auditing data, maintaining confidential records, and supporting leadership with communications and events.

Qualifications

• Excellent organizational, communication, customer service and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to maintain confidentiality with sensitive employee and payroll information.
• Ability to work with employees and managers at all levels with professionalism.
• Strong attention to detail and ability to audit and reconcile information.
• Ability to learn payroll, HR and scheduling systems, including Excel.
• Experience with Workday or similar HR/payroll systems is preferred.

Responsibilities

• Payroll, timekeeping and attendance review, ensuring accuracy and deadlines.
• Verify attendance, leave balances, training information, and maintain confidential records.
• Monitor attendance points and coordinate documentation with managers.
• Generate and audit workforce, payroll, attendance and training reports.
• Serve as HR liaison, coordinating information with HR, Payroll and university departments.
• Complete Workday tasks for recruitment, onboarding, transfers and separations; coordinate documents.
• Coordinate department communications, meetings, calendars and administrative processes.
• Support Dining Services leadership with events and updates; monitor activities and inform leaders.
• Greet visitors and handle inquiries; assist with special projects and workflow improvements.

Skills

Organizational skills

Communication skills

Multitasking

Confidentiality

Interpersonal skills

Attention to detail

Problem solving

Administrative research

Education

High school Diploma or GED

Associate degree (preferred)

Tools

Excel

Workday

Payroll systems

Job description

Job DescriptionProvides comprehensive administrative and employee services support for Dining Services, with primary responsibility for payroll and timekeeping review, attendance administration, employee records, Human Resources (HR)-related processes, reporting, and department operations. Serves as a key administrative liaison for employees and managers and coordinates information and processes with HR, Payroll, and other University departments. Supports Dining Services leadership by coordinating administrative activities, monitoring department-wide initiatives and events, and keeping leaders informed of relevant updates and needs. Coordinates assigned special projects and assists with departmental procedures, tracking systems, and workflow improvements.

JOB DUTIES/RESPONSIBILITIES:

• Payroll, Timekeeping & Attendance Overseas, reconciles payroll and timekeeping records for all Dining Services units; reviews manager-approved employee hours for accuracy, identifies and resolves discrepancies, coordinates corrections as needed, ensures that payroll deadlines are met.
• Verifies employee attendance, schedules, leave balances, and required training information; maintains accurate and confidential employee records.
• Monitors employee attendance points, coordinates required attendance documentation and follows up with managers regarding attendance records and related administrative processes.
• Generates and maintains workforce, payroll, attendance, overtime, training, and operational reports; audits information for accuracy and follows up on discrepancies.
• HR Coordination Serves as a primary administrative liaison and resource for employees and managers, responding to questions and coordinating information with HR, Payroll, and other university departments.
• Completes assigned Workday tasks related to employee recruitment, hiring, onboarding, transfers, and separations; coordinates interviews, required documentation, and onboarding logistics.
• Administrative Coordinates department communications, meetings, calendars, schedules, and administrative processes.
• Provides administrative support to Dining Services leadership, department-wide initiatives and events; monitors relevant activities, updates event board, and keeps leaders informed about updates, upcoming needs, and other information requiring their awareness or attention.
• Greets and directs visitors, responds to inquiries, and performs other duties as assigned.
• Special Projects Coordinates assigned special projects and assists with developing and improving departmental procedures, tracking systems, and workflows.

WORKING CONDITIONS/PHYSICAL EFFORT:

Designated as essential employee. Primarily office environment. Occasional nights and some weekends required, including commencement and other special university events.

QUALIFICATIONS

• Excellent organizational, communication, customer service, and problem-solving skills.
• Ability to manage multiple priorities, meet deadlines, and complete work independently with a high degree of accuracy.
• Ability to maintain confidentiality when handling sensitive employee, payroll, and personnel information.
• Ability to work effectively with employees and managers at all levels and interact with diverse groups with professionalism, tact, and diplomacy.
• Strong attention to detail and demonstrated ability to review, audit, and reconcile information and identify discrepancies.
• Ability to research and resolve routine administrative issues and recognize when matters should be referred to or escalated to the appropriate manager or university department.
• Proficiency with Microsoft Office, particularly Excel, and the ability to learn and effectively use payroll, HR, scheduling, and other administrative systems.

Preferred Qualifications

• Experience supporting payroll, timekeeping, employee records, or other workforce-related administrative processes.
• Experience working in a high-volume or complex administrative environment.
• Experience with Workday, a similar human resources or payroll system.

EDUCATION & EXPERIENCE

• High school Diploma or GED; Associate degree - preferred
• Two to four years of progressively responsible administrative, employee services, payroll, HR, or related experience - required

WORK HOURS

Full Time, Non-ExemptMonday - Friday, 8:30am - 5:00pm8 hours daily/40 hours weekly

SALARY

Pay Grade 4 ($18.34/hr. to $25.00/hr.)