Administrative Coordinator

Brown University; Rhode Island; Hybrid; USD 52,000 - 78,000; Full time

Job summary

Brown University’s Swearer Center seeks an Administrative Coordinator to support operations for students, staff, faculty, and community partners. The role handles financial transactions, event planning, travel logistics, and front-desk duties while coordinating with Brown offices and outside vendors.

The ideal candidate has a Bachelor’s degree with 1–2 years of related experience and strong organizational, communication, and problem-solving skills.

Qualifications

• Bachelor’s degree with 1–2 years of related experience or equivalent combination of education/experience.
• Administrative experience in an academic or higher education setting preferred.
• Experience processing financial transactions (reimbursements, purchase orders, etc.) preferred.
• Experience with event planning preferred.
• Experience with calendar management or executive support preferred.

Responsibilities

• Process financial transactions (reimbursements, purchase orders, etc.).
• Plan center-wide annual events and monthly programming.
• Coordinate staff and student travel logistics.
• Serve as liaison with Brown offices and external vendors.
• Provide front-desk reception and support busy operations.

Skills

Event planning

Calendar management

Financial transactions

Communication

Administrative support

Travel coordination

Education

Bachelor’s degree or equivalent

Tools

Google Workspace

Workday

Basecamp

Job description

Job Description:The Administrative Coordinator provides operations support to the Swearer Center community of students, staff, faculty and community partners. Reporting to the Center’s Senior Director of Community Engagement , the position supports Swearer Center programs and daily operations by processing financial transactions, supporting event planning, and planning logistics for Swearer staff and student travel. This position plans and executes center-wide annual events and monthly programming-related events by the Swearer Center. The position will serve as a liaison with relevant internal Brown offices (e.g., Financial Operations of the Office of Financial Strategy & Planning, Event Operations, Office of Information Technology, Facilities Management, etc.), and external constituents (e.g., guest speakers and vendors). The position supports building maintenance, inventory and supply ordering, provides front-desk reception, and works as a member of the operations staff to maintain and improve the Center’s operational processes. The position also provides operational support to the Office of Community Engagement.The ideal candidate is responsive, solution-oriented, detail-oriented, resourceful, organized, proactive, and committed to social justice. This is a full-time position.QualificationsEducation and ExperienceRequired: Bachelor’s degree with 1-2 years of related experience or equivalent combination of education/experience.Preferred:Administrative experience in an academic or higher education setting preferred.Experience processing financial transactions (reimbursements, purchase orders, etc.) preferred.Experience with event planning preferred.Experience with calendar management or executive support preferred.Job CompetenciesExcellent organizational, administrative, and time-management skills and strong attention to detail.Ability to efficiently manage multiple tasks with competing priorities.Ability to work independently and as part of a collaborative team.Ability to take initiative and prioritize in a fast-paced environment while anticipating emerging needs of the organization.Strong solution and system orientation. Excellent interpersonal/communication skills. Ability to interact professionally with multiple audiences and people from diverse backgrounds.Excellent technical skills in word processing, spreadsheet/database and email applications (Google environment including mail, calendar, drive); experience with project management systems (e.g, Basecamp) and other IT or financial systems (e.g., Workday) preferred.Ability to handle confidential or sensitive materials with discretion.Ability to work nights and weekends and other flexible hours, as needed. Flexibility to handle emergency needs.Additional InformationApplicants are asked to include a resume and cover letter.All offers of employment are contingent upon successful completion of a background check.Benefits of Working at Brown:Please review additional information on the Benefits of Working at Brown.Recruiting Start Date:2026-07-09Job Posting Title:Administrative CoordinatorDepartment:Howard R. Swearer Center for Public ServiceGrade:Grade 8Worker Type:EmployeeWorker Sub-Type:RegularTime Type:Full timeScheduled Weekly Hours:37.5Position Work Location:HybridSubmission Guidelines:Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.This position is not eligible for visa sponsorship.The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.Still Have Questions?If you have any questions you may contact [e-mail] is an E-Verify Employer.EEO Statement:Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.