Administrative Coordinator

Brown University; Providence (RI); Hybrid; USD 55,000 - 70,000; Full time

Job summary

Brown University is seeking an Administrative Coordinator to provide high level support for the Legorreta Cancer Center. The role focuses on team science, transdisciplinary collaboration, and managing internal/external communications and marketing.

Responsibilities include scheduling meetings, travel planning, expense reports, and basic financial tasks, with backup support across admin staff. This is a fixed term, with an end date of one year from hire, possibly extended based on funding.

Qualifications

• Bachelor’s degree with 1-2 years of related administrative experience.
• General accounting experience strongly preferred.
• Experience in an academic or non-profit setting preferred.
• Prior calendar management experience strongly preferred.
• Equivalent combination of education and work experience.

Responsibilities

• Provide high level administrative support including scheduling and coordinating meetings.
• Assist faculty, staff, and visitors with travel plans and expense reports; assist with financial functions.
• Provide backup support to other administrative staff.
• Support communications and marketing and facilitate cross-team collaboration.

Skills

Communication skills

Attention to detail

Administrative skills

Team oriented

Multi-tasking

MS Office & G Suite

Relationship building

Education

Bachelor's degree

Tools

Microsoft Excel

Google Workspace

Job description

Job Description:
The Administrative Coordinator position is responsible for providing high level support of the Legorreta Cancer Center at Brown University. This position utilizes the components of the National Cancer Institute’s Cancer Center Support Grant to guide their work with a focus on supporting team science and facilitating transdisciplinary collaboration. This is accomplished by the development of gatherings that further these ends; the management of internal and external communications, and marketing. In addition, this position will provide day-to-day administrative support including scheduling and coordinating meetings, assisting faculty, staff, and visitors with travel plans and expense reports; assisting with financial functions; and providing back up support to other administrative staff.

Job Description:
The Administrative Coordinator position is responsible for providing high level support of the Legorreta Cancer Center at Brown University. This position utilizes the components of the National Cancer Institute’s Cancer Center Support Grant to guide their work with a focus on supporting team science and facilitating transdisciplinary collaboration. This is accomplished by the development of gatherings that further these ends; the management of internal and external communications, and marketing. In addition, this position will provide day-to-day administrative support including scheduling and coordinating meetings, assisting faculty, staff, and visitors with travel plans and expense reports; assisting with financial functions; and providing back up support to other administrative staff.
This is a fixed term position with a current end date of one year from hire, which may be extended based upon available funding.
Job Qualifications
Education and Experience

• Required: Bachelor’s degree with a minimum of 1-2 years of related administrative experience
• General accounting experience strongly preferred.
• Experience in an academic or non-profit setting preferred
• Prior calendar management experience strongly preferred
• And/or equivalent combination of education and work experience

Job Competencies

• Excellent communication skills
• Excellent attention to detail
• Excellent administrative and organization skills
• Initiative and ability to work independently and as a member of a team
• Ability to multi-task and prioritize workload
• Proficient in Microsoft and Google platforms
• Ability to interact effectively with a wide range of internal and external constituents and to develop and maintain effective working relationships with individuals and organizations reflecting a broad range of identities, perspectives and experiences.

Criminal Background And Education Check Required.
Benefits of Working at Brown:
Please review additional information on the Benefits of Working at Brown.
Recruiting Start Date:
2026-09-04
Job Posting Title:
Administrative Coordinator
Department:
Department of Pathology and Laboratory Medicine
Grade:
Grade 8
Worker Type:
Employee
Worker Sub-Type:
Fixed Term (Fixed Term)
Time Type:
Full time
Scheduled Weekly Hours:
37.5
Position Work Location:
Hybrid
Submission Guidelines:
The designated Position Work Location for each position determines the approved modality of work. Positions are classified based on the operational and business needs of the department and may be designated as on-site, hybrid, or remote.
Employees with a designated position work location as remote must reside and perform their work in a state where Brown University is registered to do business. Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C.
Please note that to be considered for a staff position at Brown University, you must submit a separate application for each position you wish to be considered for. Applications are reviewed only for the specific position to which they are submitted and are not automatically considered for future openings.
This position is not eligible for visa sponsorship.
Still Have Questions:
If you have any questions you may contact [e-mail].
Brown is an E-Verify Employer.
EEO Statement:
Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.